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The Administrative Assistant is required to perform coordinating an office’s administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients.
The Administrative Assistant must perform a variety of administrative duties along with clerical duties to run an organization efficiently.
The Administrative Assistant serves as information and communication managers.
The Administrative Assistant is in charge of electronic files, manages projects and does research as required by the executive that is in charge of her activities. The Administrative Assistant must be able to properly use the telephone, mail services and web sites in order to complete her job functions. The Administrative Assistant is usually put in charge of travel and guest arrangements. She may make reservations for airlines, hotels, and restaurants.
The Administrative Assistant is required to use a variety of office equipment, such as the fax machines, photocopiers, scanners, and videoconferencing. The Administrative Assistant needs to be able to use different types of telephone systems along with email programs. In addition, Administrative Assistant needs to be able to handle computers to do tasks such as:
The Administrative Assistant needs to be able to create and manage spreadsheets.
The Administrative Assistant must be able to compose correspondence to clients and inner office personnel.
The Administrative Assistant must manage databases.
The Administrative Assistant may be asking to create presentations, reports and documents using desktop publishing software and digital graphics.
Would like to get out of the trainee category and get more experienced worker with good writing skills, 4 yr college degree and at least 1 semester of basic accounting. Computer ease in researching is beneficial and someone with good retention.
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