Logistics Clerk

Schedule: Full-Time | Monday–Friday | On-Site

We are hiring a dependable and detail-oriented Purchasing & Administrative Coordinator to support purchasing, receiving, vendor communication, shipping documentation, and general office operations in a manufacturing environment.

This position is ideal for someone who is organized, accurate, comfortable working with vendors, and experienced using an ERP or inventory system.

Responsibilities

Convert approved purchase requests into purchase orders and send POs to vendors
Enter material receipts into the ERP/inventory system
Compare packing slips and incoming materials against open purchase orders
Identify shortages, incorrect parts, and discrepancies and follow up for resolution
Track open and late purchase orders and maintain accurate expected delivery dates
Contact vendors by phone and email regarding late orders, availability, and ship dates
Send RFQs and quote requests to vendors as needed
Set up new vendors and maintain current contact information, terms, and documentation
Collect and maintain vendor W-9s and related records
Route vendor invoices and supporting documentation to Accounting
Prepare and process shipping paperwork, including BOLs, packing lists, and small-parcel shipments
Scan and maintain shipping and receiving documentation
File ISO/quality-system records
Assist with general data entry, phones, office supplies, and administrative duties
Handle confidential company and vendor information appropriately

Required Qualifications

1–2 years of office or administrative experience in a manufacturing, distribution, industrial, or job-shop environment
Experience entering purchase orders and material receipts into an ERP, inventory, or purchasing system
Ability to accurately compare packing slips, purchase orders, quantities, and part information
Comfortable communicating directly with vendors regarding orders, shortages, and delivery dates
Working knowledge of Microsoft Outlook, Excel, and Word
Strong data-entry accuracy and attention to detail
Strong organizational and follow-up skills
Reliable attendance and ability to work full-time on-site
Ability to handle confidential information professionally

Preferred Qualifications

Experience with ISO 9001 or quality-system recordkeeping
Experience preparing Bills of Lading (BOLs), packing lists, and shipping paperwork
Experience setting up new vendors, including W-9s, contacts, and payment terms
Familiarity with industrial purchasing terminology and suppliers, including steel, hardware, MRO supplies, and industrial components

Express Office: Morristown

340 East Economy Road

Morristown, TN 37814

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