Purchasing and Business Development Administrator

Top Job

Located in Aurora, IL

Salary: $27.00 - $33.00

A company located in Aurora, IL is seeking a Purchasing & Business Development Administrator to join their team!!

 

DIRECT HIRE OPPORTUNITY

 

Work Hours: Monday to Friday 8:30am to 4:30pm

Pay Rate: Between $27.00 - $33.00 based on experience

 

Job Purpose

The Purchasing & Business Development Administrator supports purchasing, business development, and shipment documentation for resale products and internal company needs. This position processes authorized purchase orders, follows up with vendors, maintains accurate records, prepares recurring reports, and coordinates approved product and customer information.

The Administrator independently completes routine work within established procedures and delegated authority, communicates issues promptly, and tracks assigned tasks and escalations through resolution.

Duties and Responsibilities

Purchasing and procurement support

• Prepare and issue domestic and international purchase orders based on authorized purchasing requests. Verify part numbers, quantities, pricing, terms, and delivery requirements against approved information.
• Review vendor acknowledgements and track assigned orders through delivery. Follow up on missing confirmations, delays, shortages, and discrepancies; correct routine administrative errors and escalate matters requiring approval.
• Process purchasing requests for resale products and internal-use materials, including PPE, plant supplies, and operating supplies.
• Request vendor quotations and maintain current pricing, part numbers, lead times, availability, and related purchasing information.
• Gather inventory and open-order information to support management’s replenishment and purchasing decisions.

Business development administration

• Complete assigned administrative tasks supporting business development projects, customer reorder programs, and other approved customer initiatives.
• Collect, verify, and maintain approved vendor, product, customer, and website information, including part numbers, descriptions, pricing, and supporting documentation.
• Complete website customer account setup and maintenance according to established procedures, coordinating missing information and required approvals with the responsible departments.
• Track project action items and deadlines, follow up with contributors, and communicate progress or obstacles to the Business Development Manager.

 Reporting and records

• Generate and distribute established inventory, purchasing, sales, and vendor reports on the assigned schedule. Check information for accuracy, investigate routine discrepancies, and flag concerns requiring management review.
• Maintain organized purchasing, product, customer, shipment, and approval records in the company’s designated systems.

Business development administration

• Prepare and verify domestic and international shipment packets, including commercial and supporting documents, using established procedures and requirements provided by the responsible department.
• Correct routine documentation errors and coordinate missing information before handoff. Refer unresolved regulatory, customs, safety, or documentation concerns to the designated contact.
• Track assigned shipments, obtain status updates from vendors or carriers, and communicate delays or unresolved delivery issues to the appropriate internal contacts.

What Success Looks Like

• Accurate work: Purchase orders, reports, account information, and shipment documents are complete and accurate. Errors are corrected promptly, and recurring issues are brought to the manager’s attention.
• Reliable follow-through: Assigned orders and action items are tracked through completion, with records showing current status, next steps, and outstanding decisions.
• Timely communication: Vendors and internal departments receive updates early enough to respond to delays, shortages, missing information, or other obstacles.
• Appropriate independence: Routine issues are resolved using established procedures. Matters requiring approval or technical guidance are escalated promptly with relevant facts.
• Organized priorities: Agreed deadlines are met, and competing requests or workload concerns are raised with the Business Development Manager before commitments are missed.
• Accessible records: Purchasing, customer, product, and shipment records are current, organized, and available to authorized team members.

Authority and Working Relationships

Coordinates with Purchasing, Distribution, Customer Service, Accounting, and other departments as needed. Purchasing commitments, exceptions, and other approval-dependent actions must follow the applicable approval authority policy and escalation procedures.

Qualifications and Skills

Required:

• 1–3 years of relevant experience in purchasing support, administrative support, order entry, logistics coordination, or a related role.
• Ability to process information accurately and maintain organized records.
• Ability to prioritize assigned work, meet deadlines, follow up consistently, and communicate competing priorities.
• Clear written and verbal communication with vendors, customers, and internal departments.
• Ability to resolve routine administrative discrepancies and recognize when approval or technical guidance.
• Proficiency in Microsoft Outlook and intermediate Excel, including formulas, lookup functions, and data analysis tools to develop recurring reports, validate data, and identify discrepancies and trends.

Preferred:

• 1-3 years of hands-on Excel experience
• Manufacturing, industrial, or distribution experience.
• Ability to learn and use company purchasing and business systems; prior ERP or purchasing-system experience.

Working Conditions

Work is primarily performed in a climate-controlled office environment. Duties may require occasional visits to plant, warehouse, or outdoor areas where temperature fluctuations, noise, equipment, and other operational hazards may be present. Required personal protective equipment must be worn when entering designated areas, in accordance with company safety requirements.

 

Please call Express Employment Professionals North Aurora at 630-429-9113.

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