Accounts Receivable Specialist

Position Summary

We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our team. This position is responsible for processing invoices, managing vendor and customer accounts, reconciling financial records, and ensuring the accurate and timely flow of financial transactions. The ideal candidate will possess strong analytical skills, excellent organizational abilities, and a high level of accuracy when handling financial data.

Key Responsibilities

• Process accounts payable invoices, verify approvals, and ensure timely payment to vendors.
• Prepare, post, and reconcile accounts receivable transactions.
• Monitor customer accounts and follow up on outstanding balances.
• Match purchase orders, invoices, and receiving documentation to ensure accuracy.
• Review invoices and payment requests for completeness and compliance with company policies.
• Perform account reconciliations and investigate discrepancies.
• Process check runs, ACH payments, wire transfers, and credit card transactions.
• Maintain accurate financial records and supporting documentation.
• Assist with month-end and year-end closing activities.
• Communicate with vendors, customers, and internal departments regarding billing and payment issues.
• Generate and distribute aging reports and other financial reports as requested.
• Ensure confidentiality and security of financial information.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of Accounts Receivable and/or Accounts Payable experience preferred.
• Proficiency in Microsoft Excel and accounting software such as QuickBooks, Sage, NetSuite, or Microsoft Dynamics.
• Strong mathematical and data entry skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Critical Success Factors

• Exceptional attention to detail with the ability to identify discrepancies, errors, and missing information before processing transactions.
• Strong accuracy and quality control mindset when handling invoices, payments, account reconciliations, and financial records.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Strong problem-solving and organizational skills.
• Excellent written and verbal communication skills.
• Dependable, professional, and able to work independently.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally lift up to 15 pounds.