Assistant Project Manager

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Located in West Greenwich, RI

Assistant Project Manager 

Job Title: Assistant Project Manager
Department: Project Management / Operations
Reports To: Project Manager / Senior Project Manager
Job Type: Full-Time

Position Summary

The Assistant Project Manager supports the planning, coordination, and execution of projects from initiation through completion. This position works closely with Project Managers, internal departments, vendors, subcontractors, and clients to ensure projects are completed on time, within budget, and according to established requirements.

The ideal candidate is highly organized, detail-oriented, possesses strong communication skills, and can effectively manage multiple priorities.

Essential Duties and Responsibilities

• Assist Project Managers with planning, scheduling, and coordinating project activities.

• Monitor project timelines, milestones, and deliverables to ensure deadlines are met.

• Prepare and maintain project documentation, reports, budgets, and schedules.

• Communicate with clients, vendors, subcontractors, and internal teams regarding project updates.

• Track project expenses, purchase orders, invoices, and other financial documentation.

• Identify potential project delays or issues and communicate them to management.

• Coordinate meetings, prepare agendas, and document meeting notes and action items.

• Follow up with team members to ensure assigned tasks are completed.

• Maintain accurate project records and ensure documentation is organized.

• Assist with quality control and ensure projects follow company policies and procedures.

• Provide administrative and operational support to the Project Manager as needed.

Qualifications and Requirements

• Associate or bachelor's degree in Business Administration, Project Management, Construction Management, or a related field preferred.

• Previous experience in project coordination, administration, operations, or a similar role preferred.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

• Ability to multitask and manage competing priorities.

• Strong attention to detail and problem-solving abilities.

• Ability to work independently and as part of a team.

Preferred Skills

• Experience with project management software such as Microsoft Project, Asana, Monday.com, or Smartsheet.

• Understanding of project budgets, timelines, and resource allocation.

• Experience coordinating vendors, contractors, or clients.

• Ability to analyze project information and prepare progress reports.

Key Competencies

• Organization and planning

• Leadership and teamwork

• Communication and interpersonal skills

• Problem-solving and decision-making

• Accountability and follow-through

• Time management

• Attention to detail

   

  #Warwick

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