Construction Project Coordinator

Top Job

Located in Santa Ana, CA

Salary: $32 - $41 DOE

CONSTRUCTION PROJECT COORDINATOR - EVALUATION HIRE

$32 - $41 DOE

Monday - Friday (possible occasional Saturday)

Santa Ana, CA

 

Position summary

The Construction Project Coordinator is responsible for providing administrative, organizational, and scheduling support to ensure construction projects run smoothly and efficiently. This position works closely with the Project Manager, Superintendents, subcontractors, vendors, and clients to coordinate project activities, track schedules, monitor progress, and ensure deadlines are being met.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects and priorities simultaneously.

Key responsibilities

1. Project coordination

• Assist Project Managers with the day-to-day coordination of construction projects.
• Coordinate communication between project managers, field personnel, subcontractors, vendors, and clients.
• Track project milestones, deadlines, and deliverables.
• Follow up on outstanding items to ensure tasks are completed on time.
• Help organize project meetings and distribute meeting notes and action items.
• Maintain project documentation, drawings, contracts, and correspondence.

2. Scheduling and planning

• Assist with developing, maintaining, and updating construction schedules.
• Coordinate subcontractor schedules and confirm upcoming work activities.
• Track project timelines and identify potential scheduling conflicts.
• Follow up with subcontractors to confirm manpower, material availability, and anticipated completion dates.
• Coordinate inspections, deliveries, site visits, and other scheduled activities.
• Communicate schedule changes and delays to the appropriate team members.

3. Subcontractor and vendor coordination

• Serve as a point of contact for subcontractors and vendors regarding scheduling and project logistics.
• Request and track subcontractor proposals, quotes, and required documentation.
• Coordinate material orders and delivery schedules.
• Follow up on outstanding subcontractor work and project requirements.
• Help ensure subcontractors have the necessary information and documentation to perform their work.

4. Project tracking and reporting

• Maintain project tracking logs, spreadsheets, and status reports.
• Monitor project progress against established schedules.
• Track RFIs (Requests for Information), submittals, change orders, and outstanding approvals.
• Assist with identifying potential delays or issues that could affect project completion.
• Provide regular updates to the Project Manager regarding project status.

5. Administrative and documentation support

• Maintain organized electronic and physical project files.
• Assist with preparing purchase orders, work orders, and project documentation.
• Track permits, inspections, insurance certificates, and other required documents.
• Assist with reviewing invoices and matching them against approved work or purchase orders.
• Help prepare project closeout documentation.

Qualifications and skills

• Previous experience in construction
• Project coordination, scheduling, or administration.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and manage multiple projects simultaneously.
• Strong follow-up skills and attention to detail.
• Comfortable communicating with subcontractors, vendors, and field personnel.
• Proficiency in Microsoft Excel, Word, Outlook, and project management software.
• Ability to identify scheduling conflicts and proactively communicate potential issues.

 

Ready to Apply?

Applying is easy! Choose the option that's most convenient for you:

Call or Text: 714-676-5198

Apply Online:
www.expresspros.com/costamesaca

Visit Our Office:
Express Employment Professionals
2961 W. MacArthur Blvd., Suite 216
Santa Ana, CA 92704

Walk-ins are welcome Monday through Friday, 8:30AM-11:15AM and 1:15PM-3:15PM

Know someone who's looking for work? Ask about our referral bonus program!

 

Equal Opportunity Employer

Express Employment Professionals is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, genetic information, marital status, military or veteran status, or any other status protected by applicable federal, state, or local law.

In compliance with federal law, Express Employment Professionals participates in the E-Verify program to confirm employment eligibility for all newly hired employees. Applicants must be authorized to work in the United States.

 

 

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