Accounts Receivable Coordinator (24.50 - 26.50/hr DOE) Evaluation-to-hire, excellent benefits avaialble after permanent hire.

A growing organization is seeking an experienced Accounts Receivable Coordinator to manage customer accounts, collections, billing, and cash applications while supporting daily accounting operations. This position serves as a key point of contact for customers and internal departments, ensuring timely invoicing, accurate payment processing, account maintenance, and reliable financial records.

The role also supports contract tracking, financial reporting, account reconciliations, audit preparation, and process improvements using NetSuite and other business systems.

Essential Duties and Responsibilities

Accounts Receivable

• Manage accounts receivable activities, ensuring timely collection of outstanding balances and maintenance of current customer accounts.
• Generate, review, and distribute customer invoices and billing documentation.
• Process incoming ACH and check payments and accurately post transactions within the accounting system.
• Prepare and distribute accounts receivable aging reports and assist with collection efforts.
• Manage customer-specific and enterprise billing requirements while ensuring compliance with contractual obligations.
• Track enterprise agreements, monitor contract expirations, and review related billing activity.
• Maintain accurate customer account records and resolve invoice, payment, and account discrepancies.
• Prepare documentation related to deposits, payments, and cash receipts.
• Maintain cash balance tracking and support cash management activities.
• Monitor and manage accounts payable and accounts receivable department inboxes.
• Assist customers with purchase orders, billing inquiries, and account updates.

Customer Support

• Assist with customer service cases assigned to the accounting department.
• Respond to customer inquiries regarding invoices, billing, and related account systems.
• Maintain customer account information and validate business documentation.
• Manage accounting department mailboxes and respond to internal and external inquiries.
• Provide support to customers navigating online account systems and resolving billing issues.

General Accounting

• Prepare and post routine journal entries accurately and in a timely manner.
• Support month-end closing activities, including general ledger reconciliations and investigation of discrepancies.
• Maintain accurate financial records and supporting documentation.
• Assist with annual financial audits and related documentation requests.

Qualifications

• Associate degree in Accounting, Finance, or a related field preferred; equivalent work experience will be considered.
• Experience working with accounting or ERP systems.
• NetSuite experience strongly preferred.
• Salesforce experience is a plus.
• 3-5 years' experience in accounts receivable, billing, collections, or general accounting
• Strong written and spoken communication skills
• Strong attention to detail