Administrative and Operations Coordinator

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Located in Oklahoma City, OK

Salary: $17-$20/hr

Medical Supply & Services Company

Schedule: Monday–Friday, 8:00 AM–5:00 PM
Position Type: Full-Time

Position Overview

An established medical supply and services company is seeking a dependable, detail-oriented Administrative & Operations Coordinator to support daily office operations. This position will primarily focus on reviewing and editing multi-page service reports completed by field technicians, answering incoming calls, and providing general administrative support.

As the role develops, there will be opportunities to take on additional responsibilities involving inventory management, equipment organization, and job staging. This is a great opportunity for someone who enjoys staying organized, working with details, and contributing to a variety of operational functions within a growing company.

Key Responsibilities

• Review, edit, and format multi-page service reports completed by technicians to ensure accuracy, consistency, and professionalism before sending them to customers.
• Answer incoming phone calls and assist with general customer and vendor inquiries.
• Provide day-to-day administrative support, including document preparation, data entry, and file management.
• Utilize Microsoft Excel, Word, Adobe, and HubSpot CRM for reporting, communication, and recordkeeping.
• Assist with organizing and maintaining inventory records.
• Support equipment staging by organizing, grouping, and preparing medical supplies and equipment for upcoming jobs, shipments, or service appointments.
• Assist with coordinating job materials and ensuring equipment and supplies are properly organized and ready for deployment.
• Take on additional administrative and operational duties as business needs evolve.

Qualifications

• Previous administrative, office coordination, or customer service experience.
• Strong attention to detail and the ability to review documents for accuracy, spelling, and formatting.
• Proficiency with Microsoft Word and Excel.
• Comfortable learning and working with CRM systems; HubSpot experience is a plus.
• Experience with Adobe products is preferred.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and work independently.
• Reliable, consistent attendance and a strong sense of accountability.

 

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