People Operations Admin Assistant

Located in Grand Junction, CO

Salary: $20.00 HR

12 Week Temporary Assignment

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Onboarding & New Hire Orientation – 40%

• Compile new hire documentation, create electronic employee folders, and upload completed documents to the appropriate location.
• Send orientation communications, instructions, and other onboarding information to new hires.
• Prepare orientation materials, including new hire folders, bios, name stands, and other required materials.
• Prepare and set up the orientation space prior to scheduled orientation sessions.
• Collect outstanding documentation during orientation and ensure completed documents are appropriately filed.
• Coordinate orientation meals, including ordering and setup.
• Assist with other onboarding and orientation activities to support a welcoming and organized new hire experience.

Recruitment & Pre-Employment Support – 25%

• Send phone screen requests and other candidate communications as directed.
• Coordinate and schedule candidate interviews and send confirmations to candidates and interviewers.
• Initiate reference checks through SkillSurvey and monitor completion.
• Schedule required pre-employment appointments.
• Send approved offer letters, CAPS forms, and other pre-hire documentation through DocuSign and track completion.

• Follow up on outstanding pre-employment documents and communicate status or concerns to the appropriate People Operations team member.

Manager Training & Department Coordination – 20%

• Coordinate new manager training schedules and related administrative activities.
• Prepare training paperwork and materials.
• Track manager training participation and completion.
• Maintain organized and accurate training records.
• Assist with scheduling, communications, and materials for other People Operations training activities as assigned.

People Operations Administrative Support – 15%

• Maintain accurate and organized electronic records and documentation.
• Provide administrative support for People Operations projects and departmental initiatives.
• Assist with scheduling, document preparation, data entry, tracking, and follow-up activities.
• Maintain confidentiality of employee, candidate, and organizational information.
• Provide additional administrative support as assigned.

MINIMUM QUALIFICATIONS

Education

• High school diploma or equivalent.

Experience

• Two (2) to five (5) years of administrative assistant or related administrative experience.
• Previous experience providing administrative support within Human Resources or People Operations.
• Experience supporting recruitment, onboarding, orientation, or employee records processes.
• Familiarity with Human Resources Information Systems (HRIS), Applicant Tracking Systems (ATS), DocuSign, SkillSurvey, or similar systems.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong organizational and time-management skills.
• High level of accuracy and attention to detail.
• Professional and courteous interpersonal communication.
• Ability to prioritize and manage multiple assignments simultaneously.
• Ability to maintain confidentiality and exercise appropriate discretion.
• Ability to follow established processes and identify when questions or issues should be escalated.
• Ability to maintain accurate records and appropriately manage electronic documentation.
• Ability to establish effective working relationships with candidates, employees, leaders, and People Operations team members.

 

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