Overview

We are seeking a motivated and detail-oriented Bilingual Admin Assistant to join our team in LaGrange, GA. In this role, you will play a crucial part in supporting our operations while ensuring effective communication with our diverse clientele. If you are organized, proactive, and fluent in both English and Spanish, we would love to hear from you!

Responsibilities

• Assists program coordinator with outreach activities to include HIV rapid testing, community education, and literature distribution.
• Assists program coordinator with ensuring monthly supply orders to community partners and district health departments are delivered via direct delivery or mail.
• Ensures mail order condoms are managed, packaged, and delivered via USPS.
• Assists program coordinator in searching for new community partners for both condom delivery and community outreach activities.
• Maintains necessary data, contracts, MOUs, and reports as required by program.
• Assists with preparing required paperwork for program.
• Contacts referral sources when needed.
• Assists program staff with guiding HIV positive individuals through the program process on an as-needed basis.
• Assists program staff with directing HIV positive individuals in locating resources on an as-needed basis.
• Prepares and mails correspondence as needed.
• Files and organizes charts.
• Answers and returns phone calls.
• Assists with meetings and trainings.
• Participates in emergency preparedness activities as directed by supervisor.

Qualifications

• Fluency in both English and Spanish (written and spoken).
• Proven experience in an administrative role or similar position.
• Strong organizational skills and attention to detail.
• Transportation on site
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Some experience with medical terminology is a plus.

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