Purchasing & Procurement Specialist

Salary: $74,000–$80,000 annually
Job Type: Full-Time

Job Description

Express Employment Professionals is partnering with an established e-commerce and distribution company to recruit an experienced Purchasing & Procurement Specialist.

We are seeking a highly organized, detail-oriented professional to oversee purchasing operations, vendor relationships, inventory planning, and domestic and international shipments.

The ideal candidate will have experience managing purchase orders, working with domestic and international suppliers, coordinating inbound freight, and maintaining accurate inventory and purchasing records.

This position works closely with Accounting, Marketing, Warehouse, and Operations teams to ensure efficient purchasing processes, accurate inventory levels, and timely product availability.

Key Responsibilities

Purchasing & Procurement

Manage daily purchasing activities, including preparing, submitting, and tracking purchase orders.
Monitor inventory levels, sales trends, supplier lead times, and purchasing needs.
Maintain accurate purchase orders, pricing, shipment dates, and inventory information within the ERP system.
Communicate with domestic and international vendors regarding product availability, production schedules, backorders, and deliveries.
Assist with vendor negotiations, pricing, payment terms, freight costs, and purchasing agreements.
Analyze purchasing trends, inventory levels, and supplier performance to identify cost-saving opportunities.
Coordinate purchasing activities for new product launches, discontinued items, and inventory changes.

Vendor Management & Promotions

Build and maintain strong relationships with manufacturers, suppliers, and distributors.
Review vendor promotions, rebates, pricing updates, and manufacturer incentive programs.
Coordinate promotional opportunities with Marketing and other internal departments.
Track vendor credits, promotional reimbursements, and purchasing agreements.

Import Logistics & Inventory Coordination

Coordinate domestic and international inbound shipments.
Work with freight forwarders, customs brokers, manufacturers, and transportation providers.
Monitor shipment schedules, freight costs, customs clearance, and delivery timelines.
Maintain shipping and import documentation, including invoices, packing lists, bills of lading, and customs records.
Review freight charges, duties, tariffs, and landed costs for accuracy.
Coordinate warehouse deliveries and communicate shipment delays or inventory concerns.

ERP & Product Data Management

Create and maintain product records, SKUs, vendor pricing, and purchasing information.
Ensure accurate inventory and product data within ERP and related systems.
Research and resolve purchasing, pricing, and inventory discrepancies.
Support process improvements and maintain organized purchasing documentation.

Accounting Support

Provide backup support for Accounts Payable, vendor invoice reconciliation, and related accounting functions as needed.
Assist with financial reporting, vendor statements, and purchasing-related reconciliations.

Qualifications

Required:

Experience in purchasing, procurement, supply chain, inventory management, or a related field.
Experience managing purchase orders from creation through delivery.
Proficiency working with ERP or inventory management systems.
Strong vendor communication, negotiation, and problem-solving skills.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities and work independently.
Strong computer skills, including Microsoft Excel.

Preferred:

3+ years of purchasing, procurement, or supply chain experience.
2+ years of international purchasing or import logistics experience.
Experience working with international manufacturers, freight forwarders, and customs brokers.
Knowledge of import documentation, customs clearance, tariffs, duties, and landed costs.
Experience with e-commerce, distribution, or inventory-intensive businesses.
Associate's or Bachelor's degree in Supply Chain Management, Business, Accounting, Finance, or a related field.
Familiarity with vendor promotions, rebates, and supplier pricing programs.
Basic accounting knowledge, including invoice reconciliation or Accounts Payable.

What We're Looking For

We're looking for a proactive purchasing professional who takes ownership of their responsibilities, communicates effectively, and enjoys solving problems.

The successful candidate will be comfortable managing vendor relationships, tracking inventory and shipments, analyzing purchasing data, and collaborating with multiple departments to keep operations running smoothly.

International purchasing and import logistics experience is highly desirable for this position.

Compensation

Annual Salary: $74,000–$80,000, based on experience
Job Type: Full-Time

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Express Office: Rochester

3400 Monroe Avenue

Unit 9

Rochester, NY 14618

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