Training & Administrative Assistant

Top Job

Located in Olympia, WA

Salary: $50,000-$70,000/yr

Now Hiring: Training & Administrative Assistant
Location: Olympia, WA | Industry: Nonprofit / Professional Association
Employment Type: Evaluation-to-Hire or Direct Hire | Permanent Position
Schedule: Full-Time or Part-Time | Onsite
Pay: $50,000–$70,000/year
Travel: Approximately 15% In-State Travel, Including Overnight Stays

About the Job

Express Employment Professionals is partnering with an established nonprofit professional association in Olympia, WA, to hire an experienced Training & Administrative Assistant to join their team.

This is a great opportunity for a highly organized, dependable administrative professional who enjoys variety in their work and wants to build a long-term career with a mission-driven organization.

The organization supports legal professionals throughout Washington State, providing training, resources, and coordination for members across all 39 counties. In this position, you will provide high-level administrative support to leadership and staff while helping coordinate training conferences, meetings, and events throughout the state.

We are looking for someone who is detail-oriented, proactive, comfortable with technology, and confident managing multiple responsibilities independently. The ideal candidate enjoys working with people, takes pride in providing excellent service, and can anticipate needs while keeping projects and administrative processes organized.

This is a permanent opportunity available through either Evaluation-to-Hire or Direct Hire, depending on the candidate's experience and the organization's hiring needs.

Key Responsibilities:

• Provide high-level administrative support to the Executive Director, attorneys, and administrative leadership
• Assist with planning and coordinating training conferences, professional development events, and meetings
• Coordinate event logistics, including venues, speakers, registration, materials, and on-site arrangements
• Communicate professionally with association members, vendors, speakers, and other contacts
• Maintain and update website information, records, databases, and administrative documents
• Track expenses, organize financial information, and prepare reports using Microsoft Excel
• Draft, edit, format, and proofread correspondence, reports, and other professional documents
• Coordinate travel arrangements, schedules, and meeting logistics
• Use Zoom and other technology platforms to support virtual meetings and training sessions
• Maintain accurate records and ensure deadlines, follow-ups, and administrative tasks are completed
• Assist with general office operations and provide support wherever needed
• Travel throughout Washington State for conferences and meetings, including occasional overnight stays

What You Bring:

• 5+ years of administrative experience in a professional office environment
• Associate's degree or an equivalent combination of education and relevant experience
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Intermediate Microsoft Excel skills, including basic formulas, sorting, filtering, and tables
• Proficiency in Microsoft Office, including Outlook, Word, and Excel
• Comfortable using Zoom and learning new technology, databases, and administrative systems
• Excellent written and verbal communication skills
• Strong proofreading, document preparation, and professional correspondence skills
• Experience coordinating meetings, events, conferences, or training programs preferred
• Ability to work independently, take initiative, and anticipate the needs of others
• Professional, dependable, and comfortable working in a small, collaborative team
• Strong follow-through and commitment to completing tasks accurately and on time
• Positive, service-oriented attitude and ability to build professional relationships
• Previous experience in a nonprofit, legal office, or professional association is a plus
• Valid U.S. Driver's License and willingness to travel approximately 15% annually, including overnight travel
• Interest in a long-term opportunity with a mission-driven organization

Benefits Upon Permanent Hire:

The organization offers a comprehensive benefits package for eligible full-time employees, including:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Coverage for eligible dependents
• Paid Vacation
• Paid Holidays
• Paid Sick Leave

Ready to Apply? Choose What's Easiest:

• Text the word "Jobs" to 360-357-7195 and get a quick reply
• Email your resume to Jobs.OlympiaWA@ExpressPros.com

Why Express?

Express Employment Professionals connects talented people with top local companies and organizations.

For candidates hired through Evaluation-to-Hire, Express associates are also eligible for:

• Medical coverage that meets ACA requirements
• Washington Paid Sick Leave
• Holiday Pay (after 500 hours and an average of 35 hours/week)

Apply Now