Administrative Assistant

Top Job

Located in Toronto, ON

Office Coordinator

Industry: Manufacturing
Location: Vaughan, Ontario (On-Site)
Employment Type: Full-Time, Permanent
Salary: Up to $70,000 per year, depending on experience

 

Position Overview

Our client, a well-established organization in the manufacturing industry, is seeking a highly organized, proactive, and service-oriented Office Coordinator to support daily office operations at their Vaughan location.

The successful candidate will provide administrative support across multiple departments, including HR, Finance, IT, and Operations, while ensuring a professional, welcoming, and efficient workplace.

 

Key Responsibilities

• Serve as the primary point of contact for visitors, employees, vendors, and incoming calls.
• Coordinate daily office operations, including mail, couriers, deliveries, office supplies, and facility services.
• Organize meetings, company events, catering, travel arrangements, and visitor logistics.
• Monitor and maintain office, kitchen, and cafeteria supplies.
• Support employee onboarding, including equipment coordination, IT setup, and first-day arrangements.
• Assist HR with training records, benefits administration, and employee documentation.
• Provide administrative support to Finance and other departments.
• Assist with shipping and receiving activities during busy periods.
• Manage company merchandise inventory and replenishment.
• Maintain accurate records and ensure smooth day-to-day office operations.

 

Qualifications & Requirements

• Previous experience in office administration, coordination, or a similar role.
• Experience in a manufacturing or industrial environment is an asset.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication, interpersonal, and customer service skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and Teams).
• Detail-oriented, proactive, and able to work independently.
• Ability to manage multiple priorities and maintain confidentiality.
• Strong teamwork skills and a willingness to support various departments.

 

 

 

 

Compensation & Benefits

• Salary: Up to $70,000 annually.
• Vacation: 4 weeks of paid vacation.
• Pension Plan: 5% employee contribution with an additional 10% employer contribution, for a total of 15%.
• Benefits: Comprehensive benefits, 100% employer-paid.
• Employment: Full-time, permanent position.

 

Why Join Our Client?

This is an excellent opportunity to join a reputable manufacturing organization offering a competitive salary, exceptional benefits, generous vacation, and a strong pension plan.

We encourage organized, dependable, and customer-focused professionals to apply!

 

Apply Now