Receptionist

Located in Richmond Hill, ON

Salary: $22 - $24

Receptionist / Executive Administrative Assistant

Compensation: $22.00–$24.00 per hour
Schedule: Monday to Friday, 8:00 AM – 5:00 PM
Work Arrangement: On-site
Employment Duration: Initially a temporary assignment covering an existing employee, with the potential to transition into a longer-term opportunity for the right candidate.

Position Overview

We are seeking a professional, organized, and customer-service-oriented Receptionist / Executive Administrative Assistant to provide comprehensive front-office and administrative support.

The successful candidate will serve as a key point of contact for visitors, customers, vendors, and employees while providing administrative and executive-level support to company leadership. This role requires someone who is polished, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced professional environment.

Although the initial assignment is intended to provide coverage for an existing employee, there is potential for a longer-term opportunity for the right individual.

Key Responsibilities

Reception & Office Administration

• Greet and assist visitors, customers, vendors, and employees, ensuring a professional and welcoming experience.
• Answer, screen, and direct incoming calls and respond to general inquiries.
• Coordinate incoming and outgoing mail, courier deliveries, meeting rooms, and office supplies.
• Arrange meetings, visitor accommodations, catering, and company events.
• Maintain an organized and professional front-office environment.

Executive & Administrative Support

• Manage executive calendars, appointments, travel arrangements, and meeting schedules.
• Prepare, format, and organize reports, presentations, correspondence, and other business documentation.
• Monitor follow-ups, deadlines, expenses, and administrative requests to ensure timely completion.
• Provide administrative assistance with customer visits, audits, Factory Acceptance Tests (FATs), corporate agreements, and Board meetings.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Support additional administrative projects and business requirements as needed.

Candidate Qualifications & Requirements

• Minimum of 4+ years of experience in reception, office administration, executive assistance, or a similar administrative role.
• Professional, polished, and customer-service-focused approach.
• Strong organizational and time-management skills, with exceptional attention to detail and follow-through.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize competing responsibilities, and work independently.
• Strong problem-solving skills and a proactive approach to administrative support.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to handle confidential information with discretion and professionalism.

Ideal Candidate

The ideal candidate is a dependable and adaptable administrative professional who takes pride in creating a positive first impression, supporting executive leadership, and ensuring the smooth day-to-day operation of the office. They will be comfortable interacting with individuals at all levels of an organization and able to anticipate needs while maintaining a high standard of professionalism.

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