Administrative Assistant - Structures

Top Job

Located in Longview, WA

Salary: $25.00-$30.00

Job Summary

The Administrative Assistant plays a key role in providing flexible clerical and administrative assistance across the Structures Group, as directed by EVP and Project Management. Serve as a utility support person for leadership, preconstruction, estimating and field teams, helping with routine tasks, document organization and administrative workflows.

Pay: $25-$30 an hour DOE

Work Schedule: 8am-5pm Mon-Fri

Primary Duties and Responsibilities

• Compiling, formatting and distributing weekly and monthly group and project reports using information provided by the team.
• Collecting, organizing and tracking turbine work timesheets, as directed.
• Project folder setup, drawing uploads, document organization and user-access coordination, as directed by Project Management.
• Updating team rosters, scoreboards and weekly commitments, and coordinating meetings using information provided by team leads.
• Organizing, filing and distributing drawings, specifications, RFIs, submittals and project correspondence, as directed.
• Scheduling meetings, preparing agendas, taking notes and distributing follow-up items.
• Assist with project-specific onboarding paperwork, system-access requests and training coordination outside normal HR functions.
• Assist field teams with device setup, loading drawing packages, organizing files and transferring field notes or signed documents, as directed.
• Setting up bid folders, organizing bid documents, distributing RFPs and following up on quotations, as directed by preconstruction and estimating.
• Updating logs, organizing procurement and delivery information, assembling closeout documents and other routine paperwork, as directed by Project Management.
• Assist with calendars, travel arrangements, expense reports and meeting logistics.
• Maintaining shared folders, departmental files and document templates.
• Assist with reminders and collect missing documents, outstanding signatures and routine updates, as directed.
• Use company-approved AI tools to assist with correspondence, meeting notes, reports, spreadsheets and document preparation. Assist with approved templates, simple automations and AI challenge administration, as directed. Review work for accuracy and follow company confidentiality, AI and IT requirements.
• Provide administrative assistance wherever needed across the group, including office supplies, equipment coordination, deliveries and other tasks assigned by the EVP or Project Management.

Education and Experience

Education:

• High school diploma or equivalent certification.

Experience:

• Minimum of one (1) year of experience in an administrative support position. Preferred: Knowledge of the construction industry.
• Experience working with PDF documents and use of editing and marking-up tools.
• Proficient in Microsoft Office and intermediate skills in Excel. 

Preferred Skills & Qualifications

• Strong Excel, Outlook, Teams and Microsoft 365 skills.
• Familiarity with Forma, Vista, SharePoint, Bluebeam, Remarcable and 4DX preferred.
• Basic experience using AI tools, with the ability to rapidly expand skills and apply them to administrative work.
• Comfortable learning new software, systems and workflows.
• Organized, detail-oriented and able to follow through on assigned tasks.
• Able to work independently within established direction and ask for clarification when needed.
• Flexible and comfortable supporting multiple people and adjusting to changing priorities.
• Strong written and verbal communication skills.
• Administrative support experience preferred; construction industry experience is a plus.

Physical Requirements

Physical requirements for this role include the ability to sit for extended periods while working at a computer, performing repetitive tasks such as typing and using a mouse, and communicating by telephone. Good vision and hearing are essential for reading plans, inspecting work, and communicating on-site, with occasional standing, walking, bending, and lifting up to 20 pounds. Strong manual dexterity, hand-eye coordination, and clear communication skills are required. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Associate Benefits

While working for Express, our associates can also become eligible for a variety of benefits:

• Referral bonuses - $100 per employee referred after 80 hours worked.
• Medical plan
• Dental plan
• Vision/eyewear plan
• Prescription drug reimbursement
• Short-term disability
• Direct deposit
• Sick Pay
• Perks at Work – Save money with offers and discounts on everything from large or everyday purchases with popular merchants. 
• 401(k) retirement savings plan
• Life insurance

At Express, we will assess your skills; offer you interview and resume writing tips, and work with you to find a job that fits your needs and abilities. You will never pay a fee at Express and you will have the opportunity to earn benefits. We have more than 200 jobs available every month and we want to talk to you! To find out more, contact us today!

TO APPLY

1. Stop by our office at 1208 Washington Way Suite 130, Longview, WA 98632 (Monday-Friday 8am-5pm)
2. Call Express Employment Professionals at 360-414-1200 to speak with a hiring manager
3. Text "Jobs" to 360-414-1200
4. Complete the application on our website expresspros.com/longviewwa
5. Submit your resume via email to longviewwa@expresspros.com

"All employment offers are contingent on the successful completion of a pre-employment drug screening for safety sensitive positions and criminal background check in compliance with all applicable federal and state laws."

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