Event & Marketing Coordinator

Washington Country Club | Washington, PA
Salary: $35,000 - $40,000 per year

Position Summary

Washington Country Club is seeking a highly organized and relationship-focused Event & Marketing Coordinator to join our team. This unique role combines event planning, marketing coordination, member engagement, and community outreach. The selected candidate will work directly with the current Event Coordinator prior to her retirement in January, receiving approximately 2-3 months of paid training and mentorship to ensure a successful transition.

Key Responsibilities

Coordinate and execute club events, develop and implement marketing initiatives to increase member engagement, and build strong relationships with members, clients, vendors, and community partners to deliver exceptional experiences.

Expected Results

Deliver exceptional member and guest experiences by successfully coordinating events, increasing engagement through effective marketing, and maintaining outstanding communication and organizational excellence.

Responsibilities

• Coordinate weddings, banquets, golf outings, corporate functions, holiday celebrations, member events, and other special occasions.
• Serve as the primary point of contact for clients, members, vendors, and community organizations.
• Create event timelines, schedules, and logistics plans.
• Coordinate with multiple departments to ensure successful event execution.
• Promote events through social media, email marketing, website updates, and club communications.
• Develop marketing materials and promotional content.
• Support member engagement initiatives and community outreach efforts.
• Manage event contracts, deposits, documentation, and reporting.
• Maintain regular communication with clients before, during, and after events.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High level of professionalism and customer service.
• Exceptional attention to detail.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office and general computer applications.
• Previous experience in event planning, hospitality, marketing, customer service, or a related field preferred.
• Experience with social media marketing is a plus.

Education Required

High school diploma or equivalent required; associate's or bachelor's degree in Marketing, Communications, Hospitality, Event Management, Business, or a related field preferred.

Experience Required

Previous experience in event coordination, hospitality, customer service, marketing, or a related field preferred.

Skills Required

Strong communication, organization, customer service, and multitasking skills with attention to detail.

Qualities Required

Professional, dependable, detail-oriented, customer-focused, adaptable, and relationship-driven with a positive attitude and strong follow-through.

Schedule

• Flexible scheduling available.
• Evening and weekend availability required based on event schedules.
• Mandatory attendance on event days.
• Hybrid remote work may be available after successful onboarding and training.

Work Environment

Enjoy a family-oriented, team-focused work environment that values work-life balance, collaboration, flexibility, and delivering exceptional experiences for members and guests.

Physical Requirements

• Ability to stand and walk for extended periods during events.
• Occasionally lift and carry up to 25 pounds.

Equipment Used

Computers, Microsoft Office applications, event management and scheduling software, email and communication platforms, social media management tools, printers, copiers, and other standard office equipment.

Travel Requirements

Limited local travel may be required for meetings with vendors, community partners, promotional activities, and off-site event-related functions.

Compensation

• $35,000 - $40,000 annually.
• Full salary paid throughout the training period.
• Additional benefits and club privileges will be discussed during the interview process.

Why Join Washington Country Club?

Join a well-established country club with a strong membership base and a reputation for hosting successful member and community events. Enjoy a family-oriented, team-focused environment that values flexibility, work-life balance, collaboration, and professional growth while making a meaningful impact through exceptional events and member experiences.