Administrative Assistant

Located in Sanford, NC

Salary: $19.00 to $21.00

Job Summary

We are seeking a highly organized and experienced Office Manager & Order Fulfillment Specialist to support daily office operations, order processing, inventory management, and customer service. The ideal candidate will have strong administrative skills, attention to detail, and experience coordinating multiple departments to meet deadlines and maintain accurate records.

Key Responsibilities

• Manage office supplies, materials, and related budgets.

• Oversee daily office operations, order processing, and customer service.

• Coordinate activities between departments to meet deadlines.

• Manage inventory, including physical counts and cycle counting.

• Maintain order processing records and export documentation.

• Coordinate test reports and compliance documentation.

• Monitor customer portals to ensure accurate order status updates and compliance.

• Follow established accounting procedures and maintain financial accuracy.

Qualifications

Education

• High school diploma required, with strong English, math, and computer skills.

• Associate degree preferred.

• Proficiency in Microsoft Office, ERP software, and related business applications.

Experience

• Minimum of two years of relevant experience preferred.

• Experience in office management, order fulfillment, or a related administrative role.

• Experience managing office supply and materials budgets.

• Ability to work efficiently under tight deadlines.

• Experience coordinating activities across multiple departments.

• Background in inventory management, including physical counts and cycle counting.

Knowledge

• Order processing and documentation procedures.

• Test report coordination and export documentation.

• Accounting procedures and financial recordkeeping.

• Customer portal systems for order tracking and compliance.

Skills & Abilities

• Advanced proficiency in Microsoft Outlook, Word, and Excel.

• Experience with ERP/MRP systems and spreadsheet or database functions.

• Strong organizational, multitasking, and problem-solving skills.

• Excellent written and verbal communication.

• Strong customer service and teamwork skills.

• High attention to detail and accuracy.

Preferred Qualifications

• Office management training.

• Bookkeeping or basic financial training.

• Experience working in cross-functional teams.

• Familiarity with NAFTA/USMCA certificates.

• Experience with Sage or similar ERP/accounting software.

Benefits

• Health insurance

• Dental and vision insurance

• 401(k)

• Paid time off

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