Contract Construction Billing and Payroll Administrator

Located in East Lansing, MI

Salary: $25-30

Location: Lansing, MI
Pay Rate: $25.00–$30.00 per hour, depending on experience
Schedule: Monday–Friday, 7:00 AM–3:30 PM
Assignment Duration: Approximately 6–8 weeks, beginning in mid-January 2027
Dress Code: Contractor casual (jeans permitted; no athleisure wear)
Pre-Employment Requirements: Drug screen and background check required

Position Overview

We are seeking an experienced Contract  Construction Billing & Payroll Administrator to provide office support during a planned leave of absence. This position will primarily handle project billing, weekly payroll administration, and certified payroll reporting while assisting with reception and general office duties.

The ideal candidate will have recent experience working for a commercial construction contractor, including hands-on experience with AIA billing. Experience processing weekly payroll and preparing Certified Payroll Reports for prevailing wage projects is highly desirable.

A two-week training overlap is preferred to ensure a smooth transition before the contract assignment begins.

Key Responsibilities

Project Billing

• Prepare and submit project invoices, including AIA payment applications and schedules of values for commercial construction projects.

• Coordinate with project managers to verify billable progress, materials, approved changes, and retainage.

• Ensure billing is accurate and submitted by required deadlines.

• Maintain internal and customer billing schedules and resolve documentation discrepancies.

Weekly Payroll Administration

• Collect, review, and enter employee timecards accurately.

• Assign labor hours and costs to the appropriate jobs and work classifications.

• Resolve missing or inconsistent timekeeping information by coordinating with field leadership, project managers, and accounting.

• Meet weekly payroll processing deadlines.

• Maintain the annual Total Compensation tracking report for company leadership.

Certified Payroll Reporting

• Prepare and submit required Certified Payroll Reports for prevailing wage projects.

• Complete applicable LCPtracker entries and reconcile reports against payroll and job records.

• Collect Certified Payroll Reports from subcontractors as needed and track submission status.

• Research and resolve reporting errors or rejected submissions promptly.

• Escalate wage, classification, and fringe benefit questions for appropriate review.

Reception & General Office Support

• Answer incoming phone calls and direct inquiries appropriately.

• Greet visitors and maintain a professional office environment.

• Manage incoming correspondence and provide general administrative support.

• Assist with additional office duties as needed.

Qualifications

• Required: Recent experience working for a commercial construction contractor.

• Required: Hands-on experience preparing AIA billing and payment applications.

• Previous experience with construction project billing and invoicing.

• Strong attention to detail and accuracy when handling financial and payroll records.

• Excellent organizational, communication, and problem-solving skills.

• Ability to manage multiple priorities and meet strict deadlines.

• Proficiency with computers and standard office software.

Preferred Qualifications

• Experience processing weekly payroll in a construction environment.

• Experience preparing Certified Payroll Reports for prevailing wage projects.

• Familiarity with LCPtracker and prevailing wage requirements.

• Experience coordinating payroll information with field supervisors and project managers.

Ideal Candidate

The ideal candidate is dependable, detail-oriented, and comfortable working independently in a fast-paced construction office. They will be able to step into an established process, learn company-specific procedures during the training period, and maintain accurate billing and payroll operations throughout the contract assignment.

Additional Assignment Details

• Contract coverage for an anticipated 6–8-week leave of absence.

• A two-week training overlap is preferred before the current office manager begins leave.

• Pay will be based on commercial construction experience and the ability to perform the full scope of responsibilities.

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