TEMP Senior Accounts Payable/Receivable Specialist

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Located in Farmingdale, NY

Salary: $25.00-$35.00

Responsibilities

·         Receive, review, and process vendor invoices received via email and mail, ensuring accuracy and appropriate approvals.

 

·         Coordinate vendor payments, including checks, ACH transactions, and electronic transfers.

 

·         Maintain vendor accounts, process new vendor setups, and respond to vendor inquiries regarding invoices and payments.

 

·         Process and accurately post daily customer payments, including checks, credit cards, ACH transactions, wire transfers, and other electronic payments.

·         Assist with monthly sales commission calculations, reporting, and account reconciliations.

 

·         Support customer account maintenance, including resale certificates, tax exemption documentation, and electronic agreements.

 

·         Evaluate credit worthiness and set credit limits for new and existing customers

·         Monitor accounts receivable aging reports, follow up on outstanding balances, and assist with resolving past-due customer accounts.

·         Review customer accounts, payment histories, and outstanding balances to identify and resolve discrepancies.

 

·         Prepare and distribute customer statements and maintain accurate account records.

 

·         Review and approve customer sales orders requiring credit or account verification.

 

·         Review and process customer success issues, credits, wholesale rebates, approved write-offs, and account adjustments.

 

·         Prepare customer equipment loaner agreements and maintain related documentation.

 

·         Maintain organized and accurate financial records in accordance with company procedures.

 

·         Collaborate with Customer Care, Sales, Shipping, Purchasing, and Finance to ensure accurate financial transactions and timely resolution of account-related issues.

 

·         Identify opportunities to improve accounting processes, accuracy, and operational efficiency.

 

·         Provide additional administrative and accounting support to the Finance team as needed.

 

EDUCATION & QUALIFICATIONS

·         High school diploma or GED required; Associate degree in Accounting, Finance, Business Administration, or a related field preferred.

·         Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting support.

·         Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

·         Experience working with accounting software or ERP systems preferred.

·         Experience with Data Haven/Workflow Management preferred.

·         Strong organizational skills with excellent attention to detail and accuracy.

·         Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.

·         Excellent written and verbal communication skills.

·         Strong analytical and problem-solving abilities.

·         Ability to work independently while contributing to a collaborative team environment.

·         Professionalism and discretion when handling confidential financial and customer information.

·         Experience in a manufacturing, wholesale, or distribution environment is a plus.

Knowledge of Docusign a plus.

 

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