Administrative Bookkeeper

Top Job

Located in Ocala, FL

Salary: $20.00/hr

Administrative Bookkeeper

Pay: $20.00 per hour
Schedule: Monday – Thursday, 7:00 AM – 5:00 PM
Breaks: Two 15-minute breaks and one 30-minute lunch
Target Start Date: November 16, 2026

Position Overview:

We are seeking an experienced, organized, and detail-oriented Administrative Bookkeeper to support daily bookkeeping, payroll, invoicing, inventory tracking, and general office operations for a manufacturing company specializing in convenience store products, including coffee and drink organizers. The ideal candidate has hands-on experience with Intuit QuickBooks, Microsoft Excel, accounts receivable, and accounts payable. Spanish bilingual skills are a plus!

Key Responsibilities

Bookkeeping & Accounting

• Use Intuit QuickBooks to enter and maintain financial records.
• Process accounts receivable and accounts payable.
• Prepare customer invoices from incoming orders.
• Contact customers regarding outstanding payments.
• Process accounts payable and print checks.
• Enter weekly payroll for approximately 10 employees.
• Prepare weekly reports and status updates using QuickBooks and Excel.

Purchasing & Inventory

• Order materials needed for production.
• Maintain accurate inventory records and track materials used in production.
• Prepare and distribute purchase orders to the appropriate departments.
• Keep records of purchases, materials, and inventory levels.

Shipping & Office Administration

• Obtain UPS and freight shipping quotes.
• Track UPS pickups and deliveries.
• Answer incoming phone calls and respond to general inquiries.
• Maintain office files and perform general administrative duties.
• Assist with office projects, including cutting labels and light assembly tasks as needed.
• Communicate primarily through email and support daily office operations.

Qualifications

• Previous bookkeeping or administrative accounting experience required.
• Experience with Intuit QuickBooks required.
• Proficiency in Microsoft Office Suite, especially Excel.
• Knowledge of accounts receivable and accounts payable.
• Experience with invoicing, payroll, and check processing.
• Strong organizational skills and attention to detail.
• Ability to maintain accurate records and manage multiple responsibilities.
• Strong written and verbal communication skills.
• Spanish bilingual skills are a plus.

Work Environment

This position is based in an office within a manufacturing facility. Most production employees work in the warehouse, while the administrative bookkeeper manages office operations, bookkeeping, purchasing records, inventory tracking, and shipping coordination. The office has limited walk-in traffic, with most communication handled by email and telephone. Training will be provided by the current office assistant to help ensure a smooth transition.

How to Apply

Ready to join our VIP event call list? Get scheduled for an interview today!

• Email Resume: Devin.Sweeting@expresspros.com

• Call Us: 352-867-8055

• Walk-Ins Welcome:

  Express Employment Professionals

  1005 SW 10th Street, Suite 102

  Ocala, FL 34471

Apply Now