Maintenance Planner

Located in City Of Industry, CA

Location: City of Industry, CA
Pay Rate: $23.36 per hour
Industry: Manufacturing & Distribution
Position Type: Full-Time

Job Summary

A manufacturing and distribution company located in the City of Industry is seeking a detail-oriented and organized Administrative & Maintenance Planning Coordinator to support daily administrative operations and maintenance scheduling. This position will assist with coordinating preventive maintenance activities, maintaining records, tracking work orders, and communicating with maintenance personnel and other departments to help ensure equipment and facility operations run efficiently.

The ideal candidate has strong organizational and computer skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing or distribution environment.

Essential Duties and Responsibilities

• Provide administrative support to the maintenance and operations departments.

• Assist with scheduling and coordinating preventive maintenance activities for equipment and facility systems.

• Create, update, and track maintenance work orders and service requests.

• Maintain accurate maintenance records, equipment files, service logs, and inspection documentation.

• Monitor maintenance schedules and follow up on outstanding work orders to ensure timely completion.

• Coordinate with maintenance technicians, supervisors, vendors, and other departments regarding scheduled repairs and service needs.

• Enter and update information in spreadsheets, databases, and maintenance management systems.

• Assist with tracking maintenance supplies, parts, and inventory levels.

• Prepare reports related to maintenance activities, work order status, and equipment servicing.

• Maintain organized electronic and physical filing systems.

• Respond to emails, phone calls, and internal requests professionally and promptly.

• Support general office administration and other duties as assigned.

Qualifications

• Previous experience in administrative support, maintenance coordination, scheduling, or data entry preferred.

• Experience in a manufacturing, warehouse, distribution, or industrial environment is a plus.

• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

• Strong data entry, recordkeeping, and organizational skills.

• Ability to coordinate schedules, track deadlines, and manage multiple tasks.

• Excellent written and verbal communication skills.

• Strong attention to detail and problem-solving abilities.

• Ability to work independently and collaboratively with cross-functional teams.

• Familiarity with maintenance work orders, preventive maintenance programs, or computerized maintenance management systems (CMMS) is preferred.

Work Environment

• Manufacturing and distribution facility.

• Combination of office-based administrative duties and coordination with maintenance and operations teams.

• Must be comfortable working in a fast-paced industrial environment.

Compensation