Office Manager

Pay: $18.00 per hour
Schedule: Part-Time, approximately 25–30 hours per week, with some flexibility
Employment Type: Part-Time, with the possibility of transitioning to full-time after 4–5 months
Requirements: Previous relevant experience required

Job Description

We are seeking an experienced, dependable, and organized Office Manager to oversee and support daily office operations. This position is ideal for a responsible professional who enjoys a variety of administrative duties, has strong organizational skills, and can confidently manage multiple responsibilities in a fast-paced environment.

The ideal candidate will have previous experience in office management or administration, customer service, accounts payable and receivable, payroll, and general business operations. We are looking for someone with a positive attitude, strong communication skills, and the ability to work independently while keeping office operations running smoothly.

This position will begin at approximately 25–30 hours per week, with some flexibility in scheduling. There is potential to transition to a full-time position after approximately 4–5 months, depending on performance and business needs.

Key Responsibilities

Office Management: Coordinate daily office activities, maintain organized records, and help ensure efficient office operations.
Customer Service: Assist customers, clients, and other callers professionally and courteously, responding to inquiries and directing requests as needed.
Accounts Payable and Receivable: Process invoices, track payments, maintain financial records, and follow up on outstanding balances.
Payroll: Assist with payroll processing, timekeeping, and maintaining accurate payroll documentation.
Phone and Reception Support: Handle inbound calls, make outbound calls, take messages, and ensure effective communication.
Sales and Business Development: Make sales calls, follow up with prospective customers, and assist with sales-related activities.
Data Entry: Enter, update, and maintain accurate information in databases, spreadsheets, and other office systems.
Compliance and Documentation: Maintain required records, organize documentation, and assist with compliance procedures.
Automobile Insurance Coordination: Assist with automobile insurance matters, maintain related documentation, and communicate with insurance providers as needed.
Office Equipment and Technology: Operate phones, printers, fax machines, computers, and other standard office equipment.
Communication and Correspondence: Manage professional email communications with staff, customers, members, and other contacts.
General Administrative Support: Assist with additional office responsibilities and perform other duties as assigned by the General Manager.

Qualifications and Requirements

Previous experience in office management or a related administrative position is required.
Experience with accounts payable and receivable, payroll, customer service, and general office operations is preferred.
Proficiency in general office software, including Microsoft Word and Excel, Apple Pages and Numbers, Canva, email, and similar programs.
Ability to learn new software and computer programs quickly.
Strong organizational, multitasking, and time-management skills.
Excellent written and verbal communication skills.
Ability to maintain accurate records and handle responsibilities professionally.
Comfortable operating office equipment, including phones, printers, and fax machines.
Dependable, responsible, professional, and self-motivated, with a positive attitude.
Ability to work independently, take initiative, and collaborate effectively with others.
Willingness to assist with a variety of office duties as business needs arise.
Must be able to pass a background check and drug screening.

Schedule and Growth Opportunities

Initially 25–30 hours per week.
Some flexibility in scheduling.
Opportunity to transition to full-time employment after approximately 4–5 months, depending on performance and business needs.

Compensation

$18.00 per hour.

Ideal Candidate

The ideal candidate is a responsible, organized, and proactive professional who takes pride in keeping an office running efficiently. They should be comfortable balancing administrative, financial, customer service, and sales-related responsibilities while maintaining a professional attitude and strong attention to detail.

If you have relevant experience and are looking for a varied role with the potential for long-term growth, we encourage you to apply!

Express Office: Huntington

8417 US Route 60

Barboursville, WV 25504

Email us

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