Front Office Coordinator

Located in Tyler, TX

Salary: $45k

Office Coordinator Job Responsibilities:

• Supports company operations by maintaining office systems and supervising staff.
• Maintains office services by organizing office operations and procedures, preparing and coordinating AP/AR, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and coordinating clerical functions.
• Coordinates office activities and operations to secure efficiency and compliance to company policies
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
• Achieves financial objectives by scheduling expenditures, analyzing variances, and initiating corrective actions.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Other duties as assigned

 

Office Coordinator Qualifications / Skills:

• Managing processes
• Developing standards
• Promoting process improvement
• Tracking budget expenses
• Informing others
• Reporting skills
• Supply management
• Inventory control

 

Education and Experience Requirements:

• High school diploma, GED, or equivalent. BSc/BA in office administration or relevant field is preferred
• Two to three years’ front office experience in a business setting
• Highly proficient with Microsoft Office software and phone systems
• Experience with QuickBooks required

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