Monday - Friday, 20-25 Hours per week

Key Responsibilities

• Project Documentation: Manage project files, track schedules and milestones, and handle paperwork like purchase orders, change orders, and subcontracts.
• Communication & Coordination: Answer phones, reply to emails, and act as a main point of contact for clients, vendors, and subcontractors. Solicit bids and quotes for new materials or jobs.
• Financial & Compliance Support: Process vendor and subcontractor invoices, track lien waivers, and help manage compliance documents like W9s and insurance certificates.
• General Office Duties: Handle data entry, maintain electronic and physical filing systems, order office supplies, and schedule meetings.

Qualifications & Skills

• Experience: High school diploma with 6 months to 2 years of administrative or construction industry experience.
• Software Proficiency: Strong working knowledge of Microsoft Office Suite (especially Excel and Word) and familiarity with construction management software
• Soft Skills: Excellent multi-tasking, organization, written communication, and time-management abilities.

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