Temporary Receptionist

Located in Sarasota, FL

Salary: $20-$22/Hour

Pay: $20.00 - $22.00 per hour

Job description:

Position Summary

We are seeking a professional, service-oriented Temporary Receptionist to support day-to-day office operations and ensure a welcoming, organized, and efficient workplace environment. This role serves as the first point of contact for visitors while also providing administrative, event, and facilities support. The ideal candidate is highly organized, proactive, detail-oriented, and enjoys creating exceptional experiences for employees, guests, and candidates.

Key Responsibilities

Front Desk & Guest Services

• Manage front desk operations and serve as the primary point of contact for visitors, vendors, and employees.
• Greet and assist guests, interview candidates, and executive visitors in a professional and welcoming manner.
• Partner with Executive Assistants to ensure meeting rooms are prepared and stocked with refreshments prior to guest arrival.
• Answer general inquiries and direct visitors appropriately.

Event & Meeting Support

• Prepare printed meeting materials, participant packets, name badges, and signage.
• Maintain and organize event supplies and meeting materials, including event kits, table tents, and presentation signage.
• Assist with planning and execution of office events, executive orientations, fireside chats, and employee gatherings.
• Arrive early when needed to ensure event setup and provide occasional after-hours support for scheduled events.
• Coordinate on-site catering and vendor deliveries, including setup and teardown activities.

Office Operations & Administrative Support

• Handle incoming and outgoing mail, shipping, and courier requests.
• Coordinate dry-cleaning pickups and deliveries as needed.
• Stamp and scan invoices for submission to Accounting.
• Manage conference room scheduling, readiness, and organization.
• Assist with conference room audiovisual and media equipment setup and troubleshooting.
• Keep office printers stocked with paper and supplies.

Facilities & Workplace Experience

• Maintain the appearance and functionality of breakrooms, kitchen areas, and common spaces.
• Stock beverages, snacks, and office supplies on a daily basis.
• Load and unload dishwashers and ensure kitchen areas remain clean and organized.
• Monitor inventory levels and communicate replenishment needs.

Qualifications

• Previous receptionist, administrative assistant, office coordinator, hospitality, or customer service experience preferred.
• Strong interpersonal and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced office environment.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Comfortable supporting events, managing vendors, and handling physical setup activities.
• Professional appearance and customer-focused demeanor.

Schedule: Monday-Friday, 8:00 AM - 4:00 PM (1-hour unpaid lunch)
Assignment Type: Temporary through early January 2027

Work Location: In person

 

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