Job Summary:
We are seeking a highly organized and professional Administrative Assistant to support a busy M&A team. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities at once, and provides exceptional administrative support with a high level of discretion and attention to detail.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate appointments for multiple team members
• Resolve scheduling conflicts and prioritize changing business needs
• Coordinate internal and external meetings, including conference room setup, technology needs, agendas, materials, and catering
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
• Assist with conference registrations, event planning, and travel logistics
• Draft, proofread, and distribute correspondence, presentations, and meeting materials
• Serve as a liaison between internal teams and external partners to ensure effective communication
• Prepare materials, supplies, gifts, and other resources for meetings and events
• Coordinate shipping and receiving of business-related materials
• Process expense reports and reimbursements in a timely manner
• Order office supplies and support day-to-day administrative functions
• Assist with visitor management, meeting room reservations, and office logistics
• Support onboarding activities, including workspace preparation, equipment coordination, and welcome materials for new hires
• Assist with internal events, meetings, and occasional off-site functions

Qualifications:

• 1-2 years of administrative, executive assistant, or office support experience
• Experience supporting multiple managers or senior leaders preferred
• Strong organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong problem-solving skills and ability to adapt to changing priorities
• Ability to work independently while maintaining a team-oriented mindset

Preferred Qualifications:

• Bachelor's degree or equivalent work experience
• Experience supporting executive or senior leadership teams
• Familiarity with expense management software and collaboration tools
• Experience coordinating travel, meetings, and corporate events