Looking for an organized, dependable, and detail-oriented Warehouse & Materials Coordinator to support our commercial HVAC operations.

This position is responsible for managing warehouse organization, receiving and tracking materials, purchasing parts, coordinating deliveries, and supporting project and maintenance contract administration. The ideal candidate is proactive, communicates well, follows company procedures, and takes pride in maintaining a clean, safe, and organized workplace.

Key Responsibilities

• Receive and inspect incoming parts, equipment, and materials.
• Label, organize, and prepare materials for projects and field teams.
• Maintain an organized warehouse and accurate material records.
• Monitor refrigerant, nitrogen, propane, and oxy-acetylene cylinders and coordinate related vendor services.
• Safely operate forklifts and material-handling equipment when trained and authorized.
• Coordinate dumpster service, recycling, and proper waste disposal.
• Obtain pricing, availability, and delivery estimates for parts and materials.
• Track purchase orders, shipments, and expected delivery dates.
• Communicate material shortages, delays, and other issues to the appropriate team members.
• Obtain purchase order approval before making job-related purchases.
• Pick up and deliver parts, equipment, and materials as needed.
• Ensure materials are ready and available for scheduled field work.
• Create new project quotes following company procedures.
• Prepare maintenance contract drafts based on customer needs and service schedules.
• Maintain purchase order logs and track employee purchasing activity and expenses.
• Keep purchasing and material records accurate and up to date.
• Communicate with employees, vendors, and customers to coordinate orders, deliveries, and administrative tasks.
• Keep the warehouse, office, shop, and surrounding areas clean and organized.
• Handle routine cleaning, trash removal, and recycling.
• Maintain clear walkways and safe storage areas.
• Clean and maintain restrooms, kitchen areas, conference rooms, and offices.
• Secure and lock the warehouse and shop at the end of each workday.

Required

• 3–5 years of experience in warehouse operations, inventory, purchasing, materials coordination, logistics, or a related field.
• Strong organizational skills and attention to detail.
• Good verbal and written communication skills.
• Ability to manage multiple tasks and maintain accurate records.
• Dependable, self-motivated, and able to work independently.
• Ability to safely handle, move, and organize materials and equipment.
• Commitment to workplace safety and established procedures.

Schedule: Monday-Friday, 7am-3:30pm