We are looking for an organized, detail-oriented professional who enjoys supporting employees, coordinating activities, and keeping office operations running smoothly. This role offers the opportunity to contribute to employee engagement, communication, and day-to-day administrative success in a manufacturing environment.
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Maintain inventory and order office supplies, company apparel, breakroom supplies, and employee recognition items.
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Create and distribute the monthly employee newsletter.
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Support employee engagement initiatives and coordinate employee recognition activities.
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Plan and coordinate site events, employee activities, and visitor lunches.
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Update and maintain facility digital displays and communication boards.
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File and maintain product certificates, material certifications, production inspection records, and other operational documentation.
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Update and maintain departmental playbooks and administrative resources.
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Coordinate with temporary staffing agencies regarding open positions and onboarding needs.
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Conduct temporary employee orientations and support onboarding activities.
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Coordinate birthday celebrations, employee recognition cards, and other morale-building activities.
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Create, assign, and maintain employee and visitor identification badges.
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Coordinate professional employee photographs and site photography needs with external vendors.
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Maintain emergency roll call documentation, employee contact lists, and other critical site communications.
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Administer and coordinate employee uniform programs.
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Maintain company policy manuals and ensure current versions are available.
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Coordinate employee program certificates, apparel, and recognition materials.
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Provide administrative support to site leadership, Human Resources, and operations teams to ensure efficient day-to-day business operations.
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Support management and team leaders with special projects, reports, and administrative tasks as needed.
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Perform additional duties and responsibilities as assigned.
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Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, Outlook, and Teams.
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Strong organizational skills with exceptional attention to detail and accuracy.
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Excellent written and verbal communication skills.
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Ability to handle confidential and sensitive information with professionalism, discretion, and a commitment to data privacy and security.
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Strong customer service, interpersonal, and relationship-building skills.
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Experience coordinating events, employee engagement activities, and administrative processes preferred.
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Effectively manage multiple priorities, organize workloads, and meet deadlines while maintaining accurate records, documentation, and schedules.
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Adapt to changing business needs and work effectively in a fast-paced environment while maintaining a positive, professional, customer-focused attitude.
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Build and maintain effective working relationships with employees, leadership, visitors, vendors, and external business partners.
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Work independently, exercise sound judgment, resolve administrative issues, and communicate effectively across all levels of the organization with minimal supervision.
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Support employee engagement initiatives, special projects, and other assigned responsibilities with flexibility and a commitment to organizational success.
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Ability to lift up to 50 pounds.
