Position Overview

Reporting to the Vice President, the Office Administrator will support daily office operations, customer service, order processing, invoicing, logistics coordination, and administrative functions in a fast-paced food manufacturing environment. This role requires a highly organized individual who can manage multiple priorities while providing excellent service to customers, vendors, and internal teams.

Key Responsibilities

• Answer incoming calls, greet visitors, and provide administrative support.
• Process customer orders, maintain records, and handle order inquiries.
• Manage vendor invoices, purchase order reconciliations, and general administrative accounting tasks.
• Coordinate shipments, deliveries, and communications with third-party drivers and Operations.
• Prepare and maintain driver payroll records and supporting documentation.
• Maintain accurate files, reports, spreadsheets, and office records.
• Support customer service, logistics, and day-to-day office operations.

Qualifications

• Minimum 5 years of office administration experience.
• Strong working knowledge of Sage accounting software.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Excellent organizational, communication, and customer service skills.
• Strong attention to detail with experience handling invoices, payroll, reconciliations, and administrative records.
• Experience in food manufacturing, logistics, distribution, or a related environment is considered an asset.