Temporary Accounts Payable Specialist

Located in Gainesville, FL

Salary: 24.00/hr

Temporary Accounts Payable Specialist (4 - 8 weeks, 24.00/hr)

Florida based mechanical contractor with 10 locations is seeking a temporary Accounts Payable Specialist to help their team for the next 4 - 8 weeks.

 

Position will work Day Shift, Monday - Friday.

Key Responsibilities

• Receive, review, code, and enter vendor invoices accurately and in accordance with company approval and accounting procedures.
• Perform two-way and three-way matching of invoices to purchase orders, receiving documentation, packing slips, subcontractor documentation, or other required support.
• Research and resolve invoice discrepancies involving price, quantity, freight, tax, job coding, duplicate billing, missing approvals, or incomplete documentation.
• Coordinate with Purchasing, Project Managers, Service, Warehouse, and other internal teams to obtain approvals and resolve issues before payment deadlines.
• Prepare scheduled payment runs, including checks, ACH, electronic payments, and other approved disbursement methods, subject to company authorization controls.
• Respond professionally to vendor inquiries regarding invoice status, payment timing, missing documentation, credits, and account discrepancies.
• Reconcile vendor statements and research missing invoices, unapplied credits, duplicate charges, and aged outstanding items.
• Track credits, returns, rebates, warranty-related adjustments, and other vendor-account activity to ensure amounts are properly applied.
• Support month-end close through AP reconciliations, accrual support, open-PO review, expense coding review, and outstanding invoice follow-up.
• Help identify recurring AP, purchasing, or documentation issues and recommend process improvements that improve accuracy, cycle time, and vendor relationships.

Required Qualifications

• At least 2 years of experience in accounts payable, bookkeeping, accounting support, purchasing administration, or a comparable transaction-processing role.
• High School Diploma or GED, associate's degree in related field is preferred
• Working knowledge of invoice processing, purchase orders, vendor statements, account coding, payment terms, credits, and basic accounting controls.
• Proficiency with accounting or ERP software such as QuickBooks, Sage, or a comparable platform.
• Strong Microsoft Excel skills and comfort working with transaction detail, reconciliations, and financial records.

Candidates will submit to drug and background screening. Drug Free Workplace.

 

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