Administrative Assistant - Finance Clerk

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Located in La Crosse, WI

Salary: $18/hr starting

Part-Time Administrative Assistant – Finance & Executive Support

La Crosse, WI | $18.00/hour | Tuesday–Thursday, 8:30 AM–4:30 PM | Contract-to-Hire Opportunity

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Are you an organized, detail-oriented professional who enjoys being the person who keeps things running smoothly? Do you have strong Microsoft Office skills and an interest in learning more about finance, nonprofit administration, and office operations?

Express Employment Professionals is recruiting for a Part-Time Administrative Assistant to support the Executive Director and Finance Director of a respected local nonprofit organization in La Crosse. This is an excellent opportunity for someone who wants to build their administrative skills while gaining hands-on experience with financial documentation, grant administration, recordkeeping, and nonprofit operations.

A finance degree or extensive accounting experience is not required. Training will be provided. However, because a significant portion of this position involves supporting the Finance Director, the ideal candidate will be comfortable working with financial documents, organizing records, and learning nonprofit financial processes.

This is a great opportunity for an administrative professional who is eager to learn, takes pride in accurate work, and enjoys having a variety of responsibilities.

Pay & Schedule

• Starting Pay: $18.00 per hour
• Schedule: Tuesday–Thursday, 8:30 AM–4:30 PM
• Hours: 24 hours per week
• Position Type: Part-time, contract-to-hire opportunity
• Potential for increased hours and full-time employment based on performance and organizational needs
• Opportunity for future wage increases as responsibilities and hours expand
• Background check required

What You’ll Be Doing

As a Part-Time Administrative Assistant, you will provide administrative and financial support to both the Executive Director and Finance Director. Responsibilities will include:

• Gather and organize documentation supporting grant expenditures and financial records
• Pull, organize, and maintain documentation needed for grant compliance
• Match receipts, invoices, and supporting documentation to expense reports
• Maintain accurate and organized electronic and paper records
• Copy, scan, file, and distribute documents
• Provide general administrative support to the Executive Director and Finance Director
• Assist with routine correspondence and professional communication with staff, vendors, and community partners
• Assist with special projects and other administrative tasks as needed
• Help wherever needed as priorities change throughout the day

No two days will necessarily look the same. This position is a great fit for someone with a “jack-of-all-trades” mindset who is flexible, adaptable, and willing to jump in and help wherever needed.

What We’re Looking For

The ideal candidate will have:

• Previous administrative assistant, office assistant, receptionist, or clerical experience preferred
• Working knowledge of Microsoft Word, Excel, Outlook, Teams, and Microsoft Office
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Professional written and verbal communication skills
• Comfort working with financial documents and maintaining organized records
• Ability to work independently and take initiative
• A willingness to learn new processes and responsibilities
• Ability to ask questions and seek clarification when needed
• A dependable, professional, and positive attitude
• Interest in developing skills related to nonprofit administration and financial support

A finance or accounting degree is not required. This role is well suited for someone who is organized and detail-oriented and wants the opportunity to learn more about financial and grant-related administrative work.

Why This Opportunity?

This position offers more than a part-time administrative job. It provides the opportunity to:

• Gain hands-on experience with nonprofit administration and financial processes
• Develop valuable Microsoft Office and administrative skills
• Learn about grant documentation and compliance
• Work closely with organizational leadership
• Take on new responsibilities and grow your skill set
• Potentially transition into full-time employment
• Make a meaningful contribution to an organization focused on helping people with disabilities live independently and participate fully in their communities

The organization offers a professional but relaxed and welcoming workplace culture. Employees are trusted to get their work done while maintaining a professional approach, and the environment provides flexibility in how you work. The dress code is casual—jeans and T-shirts are welcome as long as clothing is clean, neat, and appropriate for the workplace.

If you're looking for an opportunity where you can learn, contribute, and grow, this could be the right fit for you!

Apply today to be considered for this Part-Time Administrative Assistant opportunity in La Crosse, WI!

 

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