Overview

We are seeking a dedicated and professional Front Desk Coordinator to join a local cosmetics clinic! This vital role serves as the first point of contact for visitors, patients, and staff, ensuring a welcoming environment and smooth daily operations. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency in office management software. This paid position offers an opportunity to develop administrative expertise within a collaborative setting committed to excellence.

Responsibilities

• Greet visitors and patients warmly, providing exceptional customer service and assistance
• Manage multi-line phone systems, directing calls efficiently and professionally
• Maintain appointment calendars and coordinate scheduling for meetings and events
• Handle check in/check out procedures with all patients.
• Support office management duties including filing, document proofreading, and record keeping
• Assist with client communication via phone, email, or in person to address inquiries or concerns
• Utilize computer skills to prepare Word documents, spreadsheets, and reports as needed
• Manage incoming mail and correspondence, ensuring timely distribution
• Support clerical tasks such as photocopying, scanning, and maintaining clinic office supplies
• Maintains open communication with clinical staff to minimize interruptions to the providers’ schedules.
• Attends meetings, as assigned, and participates in educational activities to keep skills up to date.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets
• Strong medical administrative support and office experience
• Proficient in computer skills, including Microsoft Office and EHR systems
• Experience in patient service and clerical tasks, including front desk operations
• Knowledge of medical records management and HIPAA regulations
• Experience in customer service in a healthcare setting

This position is an excellent opportunity for individuals seeking to enhance their medical administrative experience.

Feel free to email me directly: Hilary.Lizama2@expresspros.com