We are seeking a detail-oriented and organized Contract Administrator to support the review, coordination, administration, and maintenance of contracts and related documentation. This position works collaboratively with internal departments, legal teams, vendors, and other stakeholders to ensure contracts are processed accurately, tracked appropriately, and maintained in accordance with organizational policies and applicable regulatory requirements. The ideal candidate possesses strong administrative, analytical, and communication skills, with the ability to manage multiple contracts and deadlines in a fast-paced healthcare environment.
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Prepare, review, process, and maintain contracts, amendments, renewals, and other contractual documentation.
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Coordinate contract submissions, approvals, signatures, and routing between internal departments and external parties.
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Maintain an organized contract management system, ensuring accurate records, documentation, and version control.
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Monitor contract expiration dates, renewal deadlines, deliverables, and compliance requirements.
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Communicate with vendors, department managers, legal representatives, and internal stakeholders regarding contract status and outstanding documentation.
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Review contracts for completeness, accuracy, and adherence to established administrative procedures.
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Track contract milestones, approval status, and required follow-up actions.
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Assist with vendor agreements, service contracts, confidentiality agreements, and other business-related contracts as assigned.
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Identify missing information, discrepancies, and potential administrative issues, escalating concerns to the appropriate department.
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Support contract audits by retrieving documentation, organizing records, and preparing reports as requested.
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Ensure confidential and sensitive contractual information is handled appropriately.
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Assist with developing and improving contract administration procedures to enhance efficiency and accuracy.
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Maintain compliance with organizational policies, applicable laws, and healthcare industry requirements.
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High school diploma or equivalent required; associate or bachelor's degree in Business Administration, Healthcare Administration, Legal Studies, or a related field preferred.
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Previous experience in contract administration, procurement, legal administration, vendor management, or business operations preferred.
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Experience reviewing and processing contracts, amendments, renewals, and related documentation.
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Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
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Familiarity with contract lifecycle management systems, electronic document management platforms, or procurement systems is a plus.
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Strong organizational, analytical, and problem-solving skills.
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Excellent written and verbal communication skills.
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Exceptional attention to detail and ability to manage multiple priorities.
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Ability to maintain confidentiality and work effectively with cross-functional teams.
