Document Control Coordinator

Located in Newberg, OR

Salary: $20.00

The Document Control Coordinator is responsible for the administration, control, and maintenance of revision-controlled quality and regulatory documentation in accordance with company procedures and applicable regulatory requirements.

This position ensures that controlled documents are reviewed for administrative completeness, processed, distributed, archived, and maintained within the electronic document management and ERP systems. The role also provides clerical and administrative support to the QA/RA departments related to record organization, data entry, and tracking activities.

 

This is a Contract Role: The position does not independently approve technical content, interpret regulatory requirements, or make quality decisions.

 

Primary Duties and Responsibilities: (include, but not limited to):

• Ensure revision-controlled documents and QA/RA records are properly stored, indexed, distributed, retained, and archived in accordance with document control procedures.
• Process Engineering Change Orders (ECOs) in a timely manner.
• Verify ECO documentation for completeness and required approvals prior to release.
• Update ERP and electronic document management systems to reflect approved changes.
• Release and control updates to SOPs, work instructions, specifications, forms, and other controlled documents.
• Maintain document revision histories, controlled document lists, logs, databases, and tracking systems; monitor due dates and notify responsible personnel of upcoming deadlines.
• Perform routine audits of controlled documents and records to ensure compliance with internal procedures.
• Coordinate document routing across departments for review and approval.
• Ensure proper document formatting, naming conventions, and metadata prior to release.
• Retrieve records and documentation upon request.
• Prepare documents using approved templates (formatting only).
• Flag missing information or discrepancies to the QA/RA Manager.
• Attend meetings as requested to record meeting minutes.

 

Educational and Skill Requirements:

• High School Diploma required; Associate’s Degree preferred
• 2+ years experience in manufacturing, quality assurance, regulatory affairs, or document control preferred.
• Strong attention to detail and organizational skills
• Strong written and verbal communication skills
• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with ERP and/or electronic document management systems preferred.
• Ability to follow written procedures precisely

 

Physical Requirements:

• Must be able for sit for long periods of time at a computer workstation

 

Equipment Used:

• Personal Computer

 

Work Schedule: Monday - Friday 8:30 AM - 5 PM

 

Pay: $20/HR

Apply in 3 ways!

1. Call us at 503.612.1800 Monday-Friday 8 am-5 pm
2. Submit your application via www.ExpressPros.com/WestTualatin, be sure when you submit your app to submit it to the West Tualatin location.
3. Email your resume to jobs.westtualatinor@expresspros.com

 

Apply Now