Accounting Assistant/Office Administrator

Do you have experience in office administration, bookkeeping, or Accounts Payable/Accounts Receivable? We're looking for a detail-oriented Office Administrator/Accounting Assistant to join our client’s team!

If you enjoy working with numbers, providing excellent customer service, and keeping an office running smoothly, this could be the role for you!

Responsibilities

• Answer incoming phone calls, greet clients, and provide professional, friendly customer service.
• Schedule appointments and manage the office calendar.
• Process tax returns and organize client documentation to ensure accuracy and timely completion.
• Assist with internal bookkeeping, including Accounts Payable (AP), Accounts Receivable (AR), data entry, reconciliations, and other accounting support as needed.
• Prepare, organize, and maintain electronic and paper client files while ensuring the confidentiality of sensitive financial information.
• Assist clients with general questions, collect required documentation, and direct inquiries to the appropriate team members.
• Perform data entry with a high level of accuracy and attention to detail.
• Support the accounting and tax team with administrative projects and special assignments during busy tax seasons.
• Order and maintain office supplies and assist with general office organization.
• Help ensure the office operates smoothly by providing support wherever needed and collaborating with the rest of the team.

Preferred Experience

We're especially interested in candidates with experience in:

• Bookkeeping
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Accounting or finance support
• Administrative support in a professional office environment

What We're Looking For

• Strong math and problem-solving skills
• Excellent attention to detail
• Professional customer service and communication skills
• Ability to manage multiple priorities in a fast-paced office
• Proficiency with Microsoft Office and QuickBooks (or the ability to quickly learn new software)

Benefits

• Health insurance
• Retirement plan
• Life insurance
• Disability insurance
• Paid Time Off (PTO)
• Flexible benefit plan