Director of Finance & Administration

Location: Santa Clara, CA (Onsite)
Employment Type: Direct Hire

We are partnering with an innovative, high-growth technology company in Santa Clara to identify a Director of Finance & Administration. This is a unique leadership opportunity for a hands-on professional who can seamlessly balance strategic leadership with day-to-day operational execution.

The Director of Finance & Administration will oversee all financial, accounting, legal, HR, IT, security, and administrative functions while building the systems, controls, and processes needed to support continued growth. This role is ideal for someone who enjoys rolling up their sleeves, driving operational excellence, and serving as a trusted business partner to executive leadership.

Key Responsibilities

Finance & Accounting

• Own the general ledger, monthly and annual close processes, and preparation of GAAP-compliant financial statements.
• Lead budgeting, forecasting, cash management, and financial planning activities.
• Oversee AP, AR, payroll, invoicing, collections, and vendor management while remaining hands-on as needed.
• Drive cost optimization initiatives, supplier negotiations, and operational efficiencies.
• Develop scalable reporting, dashboards, policies, and internal controls.

Audit, Compliance & Corporate Governance

• Lead all audit preparation, reconciliations, supporting documentation, and auditor coordination.
• Manage compliance across tax, employment, grants, contracts, and regulatory obligations.
• Maintain corporate records, entity filings, insurance coverage, and due diligence documentation.
• Support contract negotiations and risk management initiatives.

Legal & Contract Administration

• Draft, review, negotiate, and manage vendor, customer, employment, NDA, consulting, and partnership agreements.
• Coordinate external legal counsel and intellectual property matters.
• Track contract obligations, renewals, and key deadlines.

Human Resources & Administration

• Manage full-cycle recruiting, onboarding, benefits administration, and payroll changes.
• Handle employee relations matters, performance management, and HR compliance.
• Develop and implement HR policies, procedures, and documentation.
• Oversee physical security, cybersecurity, insurance programs, and risk management initiatives.

Operations & Systems

• Direct day-to-day administrative and operational activities.
• Implement and optimize ERP, accounting, payroll, HRIS, and related business systems.
• Establish scalable processes, controls, and documentation standards.
• Support executive leadership with planning, communications, and execution of strategic initiatives.

Qualifications

• 10+ years of progressive experience in finance, accounting, operations, and administration, including leadership responsibility.
• Bachelor's degree required; advanced degree preferred.
• Strong knowledge of GAAP, financial reporting, audits, tax, and internal controls.
• Experience with employment law, commercial contracts, and corporate compliance.
• Proven success implementing systems and processes in a growing organization.
• Ability to operate both strategically and hands-on in a fast-paced, lean environment.
• Exceptional communication, organizational, and problem-solving skills.

Preferred Qualifications

• CPA and/or MBA.
• Big Four public accounting or top-tier corporate finance experience.
• Experience in startup, biotech, life sciences, healthcare technology, or high-growth technology environments.
• Exposure to due diligence, corporate transactions, and management of outside legal counsel.

What We're Looking For

• A proactive, resourceful leader who thrives in dynamic environments.
• Strong business judgment with high ethical standards and discretion.
• Results-oriented professional who can manage multiple priorities and deadlines.
• Collaborative team player with the ability to influence across all levels of the organization.

Why Consider This Opportunity?

• Lead the entire finance and administration function for a rapidly growing organization.
• Partner directly with executive leadership and play a key role in company strategy.
• Build the infrastructure, systems, and processes that will support the organization's next phase of growth.
• Competitive compensation and the opportunity to make a significant impact.

This position requires working onsite in Santa Clara, CA.

Salary Range $175,000- $185,000

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