Accounts Payable Lead

Located in White City, OR

Salary: 32.50

Job Summary:  

This position leads high-volume accounts payable invoice operations, providing hands-on processing, team guidance, and accurate, timely invoice controls. The Accounts Payable Lead drives ongoing process improvements, expands electronic purchase requisition and automated invoice intake workflows, strengthens vendor management, and prepares AP processes and data for the eventual transition to NetSuite.

Essential duties and responsibilities:

• Follow all safety rules and regulations, all work must be done thinking “Safety First”.
• For all on-site positions, must show up to work to perform job duties.
• Leads daily invoice intake, processing priorities, quality reviews, and backup coverage to meet vendor and month-end deadlines.
• Processes high-volume PO and non-PO invoices; verifies coding, approvals, terms, and receipt of goods or services; resolves matching exceptions and prevents duplicate payments.
• Coordinates approved invoices, vendor terms, due dates, and exception resolution with the team responsible for payment processing; works with Purchasing and vendors to review and improve payment terms and invoice requirements while supporting payment readiness.
• Maintains accurate vendor master records and tax documentation; leads vendor account cleanup, duplicate record resolution, and consistent onboarding and change controls to support accurate reporting and future ERP migration.
• Reconciles vendor statements, credit card charges, and Amazon invoice billing; resolves credits, discrepancies, and aging items.
• Coordinates AP month-end close; reconciles the AP subledger to the GL and prepares support for accruals, cutoff, prepayments, and goods received not invoiced.
• Partners with Purchasing, Receiving, GL, and subsidiary teams to resolve exceptions, confirm cost allocations, and reconcile intercompany payables.
• Maintains organized, accessible invoice, approval, and audit records; communicates issues promptly and escalates unresolved items to management.
• Works with Document Control to maintain AP procedures; trains and cross-trains staff and standardizes workflows across locations.
• Improves electronic purchase requisition workflows, automated invoice uploads and imports, approval routing, and data validation; supports system testing, staff training, and NetSuite transition readiness while reducing manual entry and processing errors.
• Tracks invoice backlog, exception aging, processing turnaround, coding accuracy, and rework; recommends and implements approved process improvements.
• Good communication skills.
• Get along with others, not creating a hostile work environment.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to work with and as a Team.
• Able to lift up to 20 pounds and 21+ pounds as a two-person lift.
• The above listing represents the general duties considered essential functions of the job and is not to be considered a detailed description of all the work requirements that may be inherent in the position.

Supervisory Responsibilities:

• Provides day-to-day work direction, training, and quality review for AP staff. Formal personnel decisions remain with the GL Accounting Manager.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office Suite, related software and computers.
• Excellent organizational skills and attention to detail.
• Ability to effectively present information and respond to questions from peers, managers, and personnel from various departments.
• Ability to gather and analyze information skillfully, identifying and resolving problems in a timely manner.
• Ability to work independently and in a team environment.
• Strong knowledge of AP accounting, matching, reconciliations, cutoff, and internal controls. Advanced Excel skills, including lookups, pivot tables, and data imports; ability to learn and improve ERP workflows.

Education and Experience:

• Associate's degree in accounting or a related field, or equivalent combination of education and experience. Five or more years of progressively responsible AP experience, including high-volume processing and at least one year leading workflows or training staff. Demonstrated process improvement required; manufacturing, multi-location operations, electronic purchasing workflows, invoice automation, vendor master cleanup, and ERP implementation experience preferred.

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