Front Office Coordinator

Located in West Valley City, UT

Salary: 18.00

Front Office Coordinator – Staffing Agency

Position: Front Office Coordinator

Job Summary:
We are looking for a friendly, organized, and dependable Front Office Coordinator to support the daily operations of a busy staffing office. This position will work closely with associates, clients, payroll, and internal staff.

Key Responsibilities

• Greet and assist applicants, associates, and clients.
• Answer and direct multiple phone lines professionally.
• Assist with applications, onboarding, orientations, and employee paperwork.
• Assist with payroll and timecard questions and follow up on missing information.
• Assist with accounts payable, invoicing, and client documentation.
• Communicate with associates regarding schedules, assignments, and attendance.
• Maintain accurate employee and client records.
• Create and maintain spreadsheets using Microsoft Excel.
• Create, edit, and format documents using Microsoft Word.
• Enter and maintain employee and client information accurately.
• Multitask and prioritize responsibilities in a fast-paced office.
• Provide excellent customer service to clients and associates.

Skills Required

• Strong communication and customer service skills.
• Excellent organization and attention to detail.
• Ability to multitask and work under pressure.
• Proficiency in Microsoft Word and Microsoft Excel.
• Ability to create and maintain Excel spreadsheets.
• Ability to create, edit, and format Word documents.
• Basic computer skills and ability to learn staffing/payroll software.
• Professional phone and email etiquette.
• Accurate data entry and record keeping.
• Ability to handle confidential information.

Experience Required

• Previous office, administrative, customer service, recruiting, or staffing experience preferred.
• Experience with Microsoft Word and Excel required.
• Payroll, timekeeping, or staffing experience is a plus.

Qualities Required

• Dependable and punctual.
• Professional and friendly.
• Team player.
• Detail-oriented.
• Organized and able to manage multiple priorities.
• Flexible and able to adapt to changing priorities.
• Comfortable working in a busy staffing environment.

Education Requirements

• High school diploma or equivalent preferred.

Expected Results

• Keep the front office organized and running efficiently.
• Provide timely and professional support to associates and clients.
• Ensure employee information, timecards, and paperwork are accurate and up to date.
• Maintain accurate Excel spreadsheets and Word documents.
• Respond quickly to staffing, payroll, and client needs.

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