Administrative Coordinator / Office Administrator

Pay: $18.00 - $22.00 per hour (based on experience)
Schedule: Monday-Friday, 8:00 AM - 5:00 PM

A growing local service-based company is seeking a highly organized and detail-oriented Administrative Coordinator to serve as the primary point of contact for customers while supporting day-to-day office operations. This role is ideal for someone who enjoys working with people, managing multiple priorities, and helping keep a fast-paced business running smoothly.

Key Responsibilities

• Answer incoming phone calls and provide professional customer service
• Welcome and assist visitors entering the office
• Create, edit, and send customer quotes and proposals
• Follow up with prospective customers regarding open estimates and sales opportunities
• Schedule appointments and coordinate calendars for ownership and sales staff using Microsoft Outlook
• Manage multiple schedules while avoiding conflicts and double-bookings
• Process billing and invoicing through QuickBooks
• Perform accounts receivable follow-up and collections calls
• Maintain electronic and paper filing systems
• Enter and update data accurately in company systems
• Assist with reporting and spreadsheets using Microsoft Excel
• Support general administrative and office operations as needed

Qualifications

• Previous administrative, office management, customer service, or coordinator experience preferred
• Strong proficiency with Microsoft Outlook, including calendar management and scheduling
• Experience with QuickBooks billing and invoicing preferred
• Working knowledge of Microsoft Excel and other Microsoft Office applications
• Excellent phone and interpersonal communication skills
• Strong attention to detail and organizational abilities
• Ability to prioritize tasks and manage multiple responsibilities simultaneously
• Professional, positive, and customer-focused attitude

What We're Looking For

The ideal candidate is someone who can confidently serve as the "face and voice" of the office. This person should be highly organized, comfortable interacting with customers, proactive with follow-up, and capable of keeping schedules, billing, and administrative functions running efficiently.

Interested candidates are encouraged to apply with an updated resume for immediate consideration.