Administrative and Operations Specialist

Located in Oxnard, CA

Salary: $25/hr

 

Administrative & Operations Specialist

Pay: $25.00/hour
Job Type: Full-Time, Temp-to-Hire
Schedule: 40 hours per week
Location: Oxnard, CA
Work Setting: On-site

About the Opportunity

We are seeking a highly resourceful and self-directed Administrative & Operations Specialist to support a growing manufacturing operation.

This is more than a traditional front-desk position. While you will serve as a professional first point of contact for visitors, calls, mail, and deliveries, you will also play an important role in purchasing, vendor administration, shipping and receiving, documentation, and day-to-day operations. 

The ideal candidate is someone who takes initiative, enjoys learning, follows through, and is comfortable figuring things out rather than waiting for step-by-step instructions.

Responsibilities

• Manage incoming calls, visitors, mail, deliveries, records, and office supplies
• Assist with purchasing and vendor administration
• Create and close purchase orders and PO receipts
• Support vendor onboarding, credit applications, AP inquiries, and purchasing documentation
• Coordinate inbound and outbound shipments, carriers, packing slips, and receiving documentation
• Track shipments and assist with occasional local drop-offs
• Maintain organized records and scan/file business documentation
• Assist with updating administrative procedures and operational lists
• Support expense and credit-card reconciliation
• Work closely with Purchasing, Accounting, Manufacturing, Quality, Engineering, and other departments

Qualifications

• High school diploma or equivalent
• Previous experience in administration, office operations, purchasing, logistics, customer service, manufacturing, or a similar environment preferred
• Strong organizational, communication, computer, and typing skills
• Excellent attention to detail and follow-through
• Resourceful and comfortable independently researching solutions
• Ability to prioritize multiple responsibilities and adapt to changing needs
• Willingness to learn new systems, terminology, and processes
• ERP or Deltek Costpoint experience is a plus, but not required
• Valid driver's license and reliable transportation for occasional local errands

What We're Looking For

We're looking for someone who takes ownership and naturally looks for what needs to be done next. You don't need to know everything on day one—we're looking for someone who knows how to learn, ask the right questions, build relationships across departments, and follow tasks through to completion.

 

Strong candidates may come from a variety of backgrounds. Initiative, reliability, resourcefulness, and the ability to learn are more important than having every keyword on your résumé. 

 

Equal Opportunity Employer

We are an Equal Opportunity Employer and are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, pregnancy, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

 

We are committed to maintaining a workplace free from discrimination and harassment and providing reasonable accommodations to qualified individuals with disabilities and for sincerely held religious beliefs and practices, as required by law.

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