Part-Time Office Manager

Location: West Milwaukee, WI
Pay: $25.00 per hour
Schedule: Approximately 20 hours per week

Join Our Team!

We are seeking a dependable, detail-oriented Part-Time Office Manager to support our daily office operations and financial processes. This is an excellent opportunity for someone who enjoys bookkeeping, providing outstanding customer service, and playing a key role in keeping a busy office organized and running efficiently.

This position offers a consistent part-time schedule with the potential for future growth.

Schedule

• Approximately 20 hours per week
• Preferred hours: Monday through Friday, 8:30 AM to 12:30 PM
• Flexible scheduling may be available, but a consistent schedule is required once established
• Immediate start preferred, but flexible for the right candidate
• Potential for full-time employment in the future (not guaranteed)
• No benefits offered for the part-time position

Key Responsibilities

• Manage accounts receivable and accounts payable processes
• Prepare and send invoices, track payments, and follow up on outstanding balances
• Enter vendor bills, prepare payments, maintain financial records, and resolve payment inquiries
• Perform bookkeeping functions, account reconciliations, and financial reporting using QuickBooks Online Advanced
• Answer incoming phone calls and provide professional support to customers and vendors
• Assist with office administration and day-to-day operational needs
• Learn and utilize Zoho CRM to support office processes
• Attend management meetings, provide office updates, take meeting notes, and participate in committee discussions
• Handle sensitive company and customer information with discretion and confidentiality
• Perform additional duties as assigned

Qualifications

• Minimum of 3 years of experience using QuickBooks Online Advanced
• Previous bookkeeping experience required
• Experience with Zoho CRM is preferred but not required
• Strong communication skills, both written and verbal
• Excellent attention to detail and organizational abilities
• Professional, customer-focused attitude
• Ability to maintain confidentiality and exercise sound judgment
• Reliable transportation and ability to work on-site consistently
• Prior Office Manager experience is not required; bookkeeping expertise and a proactive approach are highly valued

What We're Looking For

The ideal candidate is someone who takes ownership of their work, thrives in a small team environment, and enjoys balancing financial responsibilities with customer service and administrative support. We value reliability, accuracy, professionalism, and a positive attitude.

Equal Opportunity Employment

Qualified candidates will be considered in accordance with applicable employment laws. Any background screening conducted will be job-related and consistent with business necessity.

Employment Status

This is an at-will position. Employment may be terminated by either the employer or employee at any time, with or without notice, subject to applicable law. This job posting is not intended to be an employment contract.