Administrative Assistant

Top Job

Located in Bayonne, NJ

Salary: $20-21hr

We are seeking an experienced Administrative Assistant to support the day-to-day operations of a professionally managed residential community in the Hudson County, NJ area.

 

This position works closely with the onsite property management team and serves as an important point of contact for residents, prospective residents, vendors, and service providers. The ideal candidate is organized, professional, dependable, and comfortable handling multiple priorities in a busy office environment.

 

Key Responsibilities
Provide administrative support to the onsite property management team
Answer incoming calls and assist residents, visitors, applicants, and vendors in a professional and courteous manner
Prepare letters, notices, reports, and other business correspondence
Receive resident questions and concerns, document issues appropriately, and coordinate service requests with maintenance staff
Maintain organized resident, property, and administrative records
Assist with monthly reporting, documentation, and basic financial record preparation
Track open items and follow up with the appropriate team members to help ensure timely resolution
Maintain confidentiality when handling resident and business information
Prioritize assignments and manage multiple deadlines with limited supervision
Provide general office and administrative support as needed

 

What We're Looking For:
Previous administrative or office support experience
Experience within property management, residential housing, real estate, or a similar environment is preferred
Strong customer service and interpersonal skills
Excellent written and verbal communication
Strong organizational skills and attention to detail
Ability to prioritize responsibilities and work independently
Professional judgment and a solutions-oriented approach to problems
Comfortable handling confidential or sensitive information
Bilingual abilities are a plus

 

Qualifications:
Proficiency with Microsoft Word, Excel, and Outlook
Experience using property management, resident management, or similar business software is helpful
Prior experience supporting a residential property management office is preferred but not required

 

The Ideal Candidate

You're someone who can keep an office organized while still providing excellent service to the people around you. You don't need constant direction, you're comfortable figuring out what needs attention next, and you understand the importance of professionalism when working with residents and property management personnel.

We are looking for someone who can become a dependable part of the onsite team and help keep daily operations running smoothly.

Apply Now