Administrative Assistant/Accounting Support

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Located in CORPUS CHRISTI, TX

Salary: $24.00

Administrative Assistant / Accounting Support

Industry: Industrial Controls / Oil & Gas Services

Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations, accounting functions, and shipping logistics. This role is responsible for managing accounts payable and accounts receivable activities, processing customer invoicing, coordinating shipments, performing account reconciliations, and providing general administrative support. The ideal candidate will have experience in the Oil & Gas industry and a strong working knowledge of QuickBooks.

Key Responsibilities

Accounting & Administrative Support

• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions.
• Create and submit customer invoices accurately and timely.
• Perform account reconciliations and assist with maintaining accurate financial records.
• Monitor customer payments and follow up on outstanding balances as needed.
• Maintain organized electronic and paper records.
• Provide general administrative and office support.

Shipping & Logistics

• Coordinate and process outgoing shipments using carriers such as UPS, DHL, R&L Carriers, and other freight providers.
• Obtain shipment weights and dimensions from warehouse personnel and enter shipping information into carrier systems.
• Generate shipping labels, bills of lading, and related documentation.
• Track shipments and assist with resolving shipping issues when necessary.

Oil & Gas Customer Support

• Manage customer invoicing and billing requirements through client-specific portals.
• Ensure compliance with customer documentation and billing procedures.
• Maintain familiarity with industry practices and customer expectations within the Oil & Gas sector.

Qualifications

Required

• Previous administrative and accounting support experience.
• Experience with Accounts Payable, Accounts Receivable, and reconciliations.
• Oil & Gas industry experience, including invoicing and billing through customer portals.
• Strong computer skills and proficiency with Microsoft Office applications.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred

• Proficiency with QuickBooks (strongly preferred).
• Experience working with freight and shipping carriers.
• Knowledge of inventory, purchasing, or logistics processes.

Skills & Attributes

• Strong communication and customer service skills.
• Ability to work independently and prioritize workload.
• High level of accuracy and attention to detail.
• Problem-solving and critical-thinking abilities.
• Dependable, professional, and team-oriented attitude.

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