DOT / Administrative AP Specialist

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Located in Midland, TX

Salary: $20-$26/hour

DOT / Administrative AP Specialist – Midland, TX

Location: Midland, TX
Pay: $20.00–$26.00/hr, depending on experience
Schedule: Monday–Friday, 8:00 AM–5:00 PM

We are seeking an experienced DOT / Administrative AP Specialist to support DOT compliance, safety, accounts payable, and general administrative functions. The ideal candidate will have hands-on DOT knowledge, strong attention to detail, and experience maintaining compliance documentation.

Responsibilities:

• Maintain accurate Driver Qualification (DQ) files, including CDL information, licenses, medical cards, MVRs, and certifications
• Assist with driver onboarding, drug and alcohol testing documentation, FMCSA Clearinghouse requirements, HOS, and ELD documentation
• Track vehicle inspections, registrations, permits, maintenance records, and other DOT compliance documentation
• Maintain DOT inspection, roadside inspection, accident, incident, and safety records; assist with DOT audits and compliance reviews
• Coordinate and document safety meetings, training, certifications, and upcoming compliance renewals
• Assist with Accounts Payable (AP) and general administrative duties as needed

Qualifications:

• Previous DOT compliance experience strongly preferred
• Knowledge of FMCSA/DOT regulations and Driver Qualification (DQ) files
• Working knowledge of workplace and transportation safety requirements
• Accounts Payable experience
• Strong organizational skills and attention to detail
• Ability to maintain accurate and confidential records

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