Job Summary
We are seeking a high-volume Accounts Receivable Specialist to join our team in Ocala, FL. Reporting directly to the Controller, this role is critical to maintaining company cash flow and positive customer relationships. The ideal candidate thrives in a fast-paced environment, possesses strong expertise in high-volume processing, and has a firm grasp of Florida Lien Laws and sales tax.
Key Responsibilities
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High-Volume Processing: Efficiently process, post, and record daily incoming payments, including checks, ACH, wire transfers, and credit card transactions.
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Invoicing & Reconciliation: Generate and issue customer invoices accurately and on time; reconcile accounts receivable transactions and maintain detailed financial logs.
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Collections & Aging: Monitor customer accounts for overdue balances, review aging reports, and conduct professional follow-ups to ensure timely collection.
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Discrepancy Resolution: Investigate and resolve billing issues, payment discrepancies, and complex customer account inquiries.
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Credit Management: Assist with processing credit applications, reviewing credit reports, and managing customer account limits and history.
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Reporting & Month-End Support: Assist with month-end closing activities, financial reporting, and general ledger reconciliation.
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Cross-Department Collaboration: Work closely with sales, customer service, and management teams to streamline billing processes and resolve client issues.
Qualifications & Requirements
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Experience: 5+ years of dedicated Accounts Receivable, accounting, or bookkeeping experience in a high-volume environment.
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Lien Law & Tax Knowledge: Extensive hands-on experience with Florida Lien Laws and sales tax regulations.
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Software Skills: Proficiency with enterprise accounting software and advanced Microsoft Excel skills.
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Multi-Entity Experience: Background working with multi-entity business structures is strongly preferred.
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Language: Bilingual in English and Spanish is a plus, but not required.
Core Competencies
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Strong knowledge of general accounting principles and credit/collection practices.
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High degree of accuracy in data entry and complex account reconciliations.
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Excellent problem-solving, analytical, and time-management skills.
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Professional oral and written communication skills with a customer-first mindset.
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Ability to work independently under tight deadlines and as a collaborative team player.
