Project Coordinator
Express Employment Professionals’ Specialized Recruiting Group has partnered with a respected manufacturing company on the southside of Indianapolis that is seeking a Project Coordinator to support product development projects and keep cross-functional teams aligned throughout the project lifecycle. This role is ideal for someone who thrives in a fast-paced, team-oriented environment, enjoys keeping projects organized and moving forward, and excels at communication, follow-up, and attention to detail.
Job Summary
The Project Coordinator helps manage and track Product Development projects for both company-owned brands and manufacturing customers. This position supports Product Development leadership by maintaining project timelines, records, reports, meeting notes, and approvals. The Project Coordinator works with multiple departments to track progress, follow up on open tasks, and ensure project information is accurate, complete, and up to date.
Responsibilities
- Maintain project trackers, timelines, and status reports for Product Development projects.
- Update project schedules and communicate changes to key team members.
- Coordinate project follow-up across R&D, Quality, Regulatory, Purchasing, Marketing, Production, Operations, Sales, and other departments.
- Identify overdue tasks, project risks, and scheduling conflicts and escalate concerns when appropriate.
- Organize and support project meetings, including preparing agendas, taking meeting notes, and tracking action items.
- Prepare project status updates for leadership, internal teams, and customers when requested.
- Support the company's project approval process by maintaining checklists, tracking required documents, and monitoring approvals.
- Maintain accurate and organized project files, records, and documentation.
- Track the status of samples, packaging, artwork, testing, shipments, and approvals.
- Assist with new item setup forms, customer documentation, and related project records.
- Monitor project deadlines and workload trends to help leadership make informed decisions.
- Help develop and maintain project management templates, procedures, and best practices.
- Protect confidential customer, product, and business information.
- Attend and participate in company and department meetings.
Requirements
- High school diploma or equivalent required.
- Associate's or Bachelor's degree in Business, Project Management, Operations, or a related field preferred.
- Two or more years of project coordination, product development support, operations support, or related experience preferred.
- Strong organizational, time management, and multitasking skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple projects and changing priorities.
- Proficiency with Microsoft Office, including Excel, Outlook, and Word.
- Experience with project management, ERP, or document management systems is preferred.
- Ability to maintain confidentiality and professionalism.
- Must be fluent in reading, writing, and speaking English.
Schedule
Full-Time, Monday - Friday, 8am - 5pm
Pay & Benefits
- $24/hr
- Evaluation Hire
- Benefits upon hire include: Health, Dental, Vision Insurance, Life Insurance, PTO, Paid Holidays, 401K with match, ESOP, HSA
How to apply: Email your resume to Erin.Anderson@ExpressPros.com with the subject line "Project Coordinator" or call 317-888-5700 Monday-Friday between 8am-5pm.
Visit our office in person: 201 S. Emerson Ave., Suite 110 Greenwood, IN 46143 SE Corner of Main St. & Emerson - ½ mile off I-65S at the Greenwood exit 99. Next door to Starbucks.
About Express Employment Professionals:
At Express Employment Professionals, we're proud to be the go-to resource for job seekers and employers on the southside of Indianapolis. Our mission is to connect driven professionals with respected employers across Indianapolis, Greenwood, Franklin, Shelbyville, and neighboring communities.
