Accounting Assistant

Located in Detroit, MI

SUMMARY

The purpose of this position is to assist and support all the functions of the Finance Department. The Accounting Generalist is responsible for tracking utility consumption and preparing utility batches for payment, being the primary contact with utility companies, preparing bank deposits, file maintenance and rotation, creating journal entries, bank statement reconciliation, account analysis, travel advance reconciliations, and is the primary functional back-up for Accounts Payable and Accounts Receivable Specialists. This position also handles office supplies, postage, and machinery for the Finance Department.

REPORTS TO

Chief Financial Officer

EDUCATIONAL REQUIREMENTS

Associate’s degree in accounting or related field

EXPERIENCE REQUIREMENTS

4 years of clerical experience in housing or related industry

Must have or be able to acquire a valid state driver's license

Must pass federal, state, and local criminal investigation clearances, and pass a drug screening test

KNOWLEDGE:

• Knowledge and understanding of Generally Accepted Accounting Principles and Federal/State financial regulations
• Knowledge of accounting-related software
• Knowledge of sales and use tax procedures
• Knowledge in Development of new ACC units; understanding of accounting principles, grants accounting, and applicable HUD regulations
• Knowledge of financial regulations pertaining to HUD, low-income housing, HOPE IV, RHF and related programs
• Knowledge of advanced cost and financial analysis principles and techniques

JOB DESCRIPTION

• Analyze invoices, purchase orders and requisitions accurately
• Calculate, compute, summate and/or tabulate data and information
• Communicate effectively orally or in writing with relevant stakeholders, internal and external, from a variety of backgrounds
• Determine whether and when to make payments and ensure applying correct account numbers to invoices and claims
• Maintain accurate financial records and prepare accounting and financial reports
• Manage multiple priorities and demands within established requirements
• Manage time effectively to ensure all work is completed timely and effectively
• Plan, organize, complete or assign work and special projects in order to meet organizational goals
• Prepare accounting reports using a variety of software options
• Prepare clear and accurate reports for informational, auditing and operational use
• Read and understand department specific documentation, and policies and procedures

ESSENTIAL JOB FUNCTIONS

• Primary contact with utility companies, to coordinate turn-on and shut-off, theft issues, new services, non-payment, schedule actual readings, and related duties
• Prepare and log tenant receipts for deposit into various bank accounts
• Ensure tenant receipts are processed timely and deposited within 1 day of receiving
• Maintain accounting files. Including tracking of the required retention and purging per company policies
• Create basic journal entries as needed, for fee-for-service and other transactions
• Reconcile bank accounts as assigned
• Perform account analysis and maintain schedules as requested
• Backup of the Accounts Payable and Accounts Receivable Specialists as needed in

accordance with the Finance Department's internal controls and policies and procedures.

• Reconcile invoices and identify discrepancies.
• Create and update expense reports.
• Process reimbursement forms.
• Prepare bank deposits.
• Enter financial transactions into internal database.
• Check spreadsheets for accuracy.
• Maintain digital and physical financial reports.
• Issue invoices to customers and external partners, as needed.
• Review and file payroll documents.
• Making sure that all DTE accounts are current and there are no shutoffs
• Maintain accounting files is very crucible because the Finance depend on this information
• Finance dept. must keep up with the schedule in order to maintain organized
• Making sure that our check run is done on a weekly basis is very important and must keep schedule
• Answering the phone and inquiring questions
• All other duties as assigned

SOFTWARE

• Word processing software
• Inventory software
• Spreadsheet software
• Accounting software
• Customer relationship management software
• Contract management software
• Database software
• Financial systems
• Payroll/human resources
• Internet software
• Purchasing systems

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