Administrative Coordinator

Location: Visalia, CA
Schedule: Full-Time | Monday-Friday, 8:00 AM - 5:00 PM
Pay: $18.00-$20.00 per hour
Occasional Evening Hours Required for Occasional Community Events

Position Overview

Express Employment Professionals is recruiting for an organized and motivated Administrative Coordinator for a respected local non-profit organization in Visalia. This position plays a critical role in supporting daily office operations, coordinating board activities, and assisting with community outreach and events.

The ideal candidate is a proactive professional who thrives in a small-team environment, can work independently with minimal supervision, and possesses exceptional organizational and communication skills. Experience with social media management and marketing is highly preferred.

Key Responsibilities

• Provide administrative support for daily office operations.
• Coordinate and schedule meetings for the Board of Directors and organizational leadership.
• Prepare meeting materials, agendas, and correspondence as needed.
• Manage inbound and outbound phone calls, emails, and general inquiries.
• Maintain accurate records, files, and office documentation.
• Assist with event planning, coordination, and execution of community programs and outreach events.
• Support marketing initiatives, including social media content creation and promotion.
• Coordinate communications with community partners, stakeholders, and volunteers.
• Handle multiple priorities while ensuring deadlines are met.
• Serve as a professional representative of the organization within the community.

Qualifications

• Previous administrative, office coordination, or executive support experience required.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and effectively manage time and priorities.
• Comfortable working in a small office environment with a collaborative team.
• Self-starter with a positive attitude and strong problem-solving abilities.
• Proficiency with Microsoft Office and general office technology.
• Social media management and marketing experience highly preferred.
• Event planning or community outreach experience is a plus.

Ideal Candidate

We're seeking a go-getter who is highly organized, detail-oriented, and eager to take ownership of their work. The successful candidate will be a quick learner who can confidently manage administrative responsibilities while helping support the organization's mission through community engagement and event coordination.