Facilities Coordinator

Located in Tyler, TX

Salary: 20-23

 

Job Title: Facilities Coordinator

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Compensation: $20.00 – $23.00 per hour, based on experience

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Overview:
We are seeking a polished, highly organized, and customer-focused Facilities Coordinator to oversee the day-to-day management of our facility and support the planning and execution of events held within it. This role is equal parts logistics, hospitality, and operations — requiring someone who can manage vendors and space while also delivering an exceptional experience for every client, guest, or team member who walks through the door. The ideal candidate brings event management experience, an eye for detail, and a genuine commitment to excellence in customer service.

Responsibilities:

Facilities Management & Operations:

• Oversee the daily operations and condition of the facility, ensuring all spaces are clean, functional, safe, and well-maintained at all times
• Serve as the primary point of contact for facility-related vendors including maintenance, cleaning, landscaping, and repair services
• Schedule and coordinate vendor visits and follow up to ensure all work is completed properly and on time
• Conduct regular walkthroughs to identify and address maintenance needs, safety concerns, or facility improvements
• Manage facility supplies, equipment, and inventory — ordering and restocking as needed
• Ensure all spaces are set up, broken down, and transitioned efficiently between uses

Event Coordination & Support:

• Coordinate the logistics and setup for internal and external events held at the facility
• Work with clients, staff, and vendors to understand event needs and ensure every detail is accounted for
• Manage room configurations, furniture arrangements, AV setup, signage, and supplies for each event
• Develop and maintain event checklists, timelines, and run-of-show documents to keep events on track
• Troubleshoot and resolve day-of issues quickly and calmly to ensure a seamless experience
• Assist with post-event breakdown, cleaning coordination, and feedback collection

Customer Service & Communication:

• Deliver a high level of customer service to all clients, guests, and internal stakeholders
• Respond promptly and professionally to facility inquiries, requests, and concerns
• Communicate clearly with vendors, staff, and leadership regarding schedules, timelines, and expectations
• Maintain a welcoming, professional environment that reflects well on the organization at all times

Administrative Support:

• Maintain accurate records of vendor contracts, maintenance logs, event schedules, and facility usage
• Track and manage facility-related expenses and assist with budget monitoring
• Assist leadership with scheduling, reporting, and special projects related to facilities and operations as needed

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Requirements:

• Prior experience in facilities coordination, event management, or a related role required
• Strong event planning and logistics background — comfortable managing multiple events or setups simultaneously
• Exceptional customer service skills with a professional and polished demeanor
• High attention to detail — nothing slips through the cracks on your watch
• Strong communication and organizational skills with the ability to manage competing priorities
• Comfortable coordinating vendors and holding service providers accountable to high standards
• Proficient in Microsoft 365 or Google Workspace
• Ability to work independently, stay calm under pressure, and adapt quickly when plans change
• Must be able to stand for extended periods and assist with light physical setup tasks as needed

 

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