Executive Assistant

Top Job

Located in Saint Robert, MO

Salary: $15-$19

NOW HIRING – Executive Assistant

Location: St. Robert, MO
Pay: $15–$19 per hour, depending on experience
Schedule: Part-Time to Start | 20–30 Hours per Week

We are seeking an organized, dependable, and business-minded Executive Assistant to provide direct support to a business owner and help manage daily administrative and operational responsibilities across multiple business operations.

This is an excellent opportunity for someone who is highly organized, takes initiative, exercises good judgment, and can manage multiple priorities with minimal supervision.

Key Responsibilities

• Manage calendars, appointments, meetings, deadlines, and scheduling conflicts.
• Handle phone calls, emails, and routine correspondence professionally.
• Communicate with clients, property owners, tenants, vendors, and other business contacts.
• Prepare meeting materials, agendas, documents, and background information.
• Coordinate travel, registrations, subscriptions, and renewals.
• Research vendors, gather quotes, compare options, and provide recommendations.
• Maintain organized files, records, databases, and business documents.
• Track important deadlines, contracts, insurance policies, and license renewals.
• Provide administrative support for real estate listings and transactions, including scheduling inspections, photography, repairs, and closings.
• Coordinate signage, lockboxes, marketing materials, and outside vendors.
• Assist with property management coordination, including maintenance requests, vendor scheduling, and work order tracking.
• Support software operations by tracking customer feedback, bugs, feature requests, support issues, user calls, and documentation.
• Maintain strict confidentiality regarding company, client, and business information.

Qualifications

• 2+ years of administrative, executive assistant, office management, operations, or coordinator experience preferred.
• Strong business judgment and ability to determine priorities independently.
• Excellent written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• Ability to take ownership of tasks and follow them through to completion.
• Strong attention to detail and problem-solving skills.
• Proficiency with Microsoft Office, email, calendars, and cloud-based business systems.
• Ability to quickly learn new software and technology.
• Professional demeanor and sound judgment.
• Dependability, discretion, and the ability to handle confidential information.
• Ability to work independently with minimal supervision.

Preferred Qualifications

• Experience supporting a business owner or executive.
• Experience in real estate, property management, title, mortgage, insurance, or a related field.
• Familiarity with MLS systems, CRMs, transaction management platforms, or property management software.
• Bookkeeping or QuickBooks experience.
• Familiarity with the local community and military relocation timelines.

Important Details

This is an in-office, administrative support position. No driving is required, and the position does not involve handling cash, payments, or financial records. This is not a sales, cold-calling, receptionist, or licensed real estate position.

Schedule & Pay

• Part-time to start: 20–30 hours per week
• Weekday core hours
• In-office position in St. Robert, MO
• $15–$19 per hour, depending on experience
• Formal performance review at 90 days

Apply Now